FEMA COOP Plan - County of San Diego

[pic] Continuity of Operations Plan (COOP)
City of [INSERT NAME HERE]
[INSERT DEPARTMENT NAME HERE]
April 2015 Template Prepared By [pic] [This page intentionally left blank.] Record of Changes 1
General Instructions 2
Section 1 coop background Information 3 1.1 Executive Summary 3
1.2 INTRODUCTION 4
1.3 PURPOSE 5
1.4 APPLICABILITY AND SCOPE 6
1.5 AUTHORITIES AND REFERENCES 7
1.6 COOP MAINTENANCE 8
1.7 COOP TEST, TRAINING, AND EXERCISES 9 SECTION 2 COOP INFORMATION 10 2.1 Planning Requirements 10
2.2 ESSENTIAL FUNCTIONS 12
2.2.1 IDENTIFYING ESSENTIAL FUNCTIONS 12
2.2.2 Prioritizing Essential Functions 15
2.3 Orders of Succession and Delegation of Authority 17
2.4 ALTERNATE FACILITIES/LOCATIONS 19
2.4.1 CURRENT (PRIMARY) FACILITIES/LOCATIONS 19
2.4.2 Selecting Alternate Facilities/Locations 21
2.5 Vital Records, Files, Databases, Systems, and Equipment 27
2.6 VITAL SYSTEMS, APPLICATIONS, AND EQUIPMENT 30
2.7 INTEROPERABLE COMMUNICATIONS 32
2.8 INITIAL COOP CONTINGENCY STAFF AND RESPONSIBILITIES 37
2.9 ESSENTIAL FUNCTIONS STAFF AND RESPONSIBILITIES 39
2.10 DEVOLUTION 41 SECTION 3 PANDEMIC WORKBOOK 42 3.1 Summary 42
3.2 ASSUMPTIONS 43
3.3 ASSESSMENT OF TELECOMMUTING CAPABILITIES 43
3.4 EXTERNAL ORGANIZATIONS CONTINGENCY PLANNING 45
3.5 INFECTION CONTROL MEASURES 47
3.6 FUTURE PLANNING ENDEAVORS 48 SECTION 4 CONCEPT OF OPERATIONS 49 4.1 Assumptions 49
4.2 PHASE I - ACTIVATION AND RELOCATION (0-12 HOURS FOLLOWING AN
INCIDENT) 49
4.3 PHASE II - ALTERNATE FACILITY/LOCATION OPERATIONS (12 HOURS
FOLLOWING AN INCIDENT THROUGH TERMINATION) 52
4.4 PHASE III - RECONSTRUCTION (TERMINATION OF COOP OPERATIONS AND
RETURN TO NORMAL OPERATIONS) 53 ANNEX A: PLAN, ANALYSIS, AND REVIEW CHECKLISTS 54
Annex B: Implementation Checklists 57
Annex C: Alternate Facility/Location Transportation Information 60
Annex D: Supporting Departmental Documents (Including MOA/MOU) 62
Annex E: Affter Action Reporting 67
Annex F: COOP Best Practices 76
Annex G: Definitions and Acronyms 79 Record of Changes
|Date |Page Number |Brief Description of Change |Person(s) Making |
| | |Made |Change |
|2007 |N/A |COOP Plan Final Draft, v. 1 |SD County OES |
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General Instructions
The following guidance should be followed while completing the COOP
Template. 1. In the COOP Template, there is text that is [HIGHLIGHTED IN YELLOW].
This text is a placeholder for information which must be entered by
individual departments. Once you enter department-specific
information into the placeholders, remove the highlighting. 2. Use a position title and NOT individual's names to enter key
positions information throughout the COOP Template. Different
individuals may move through a single position, but positions and
titles tend to stay the same. 3. A Find and Replace All should be performed for Department Name and
City Name.
4. When inputting data into a table in the COOP Template there should
be only one piece of data per row. Additional rows can be created by
pressing tab while the cursor is in the last cell of the table.
5. The COOP Template contains two graphic conventions:
|[pic] |Highlights helpful information, including definitions, best |
| |practices, and general COOP-related information. | |[pic] |Conveys information or instructions critical for a |
| |successful completion of the COOP Template. |
6. Include any/all additional supporting departmental documents
applicable to the COOP in Annex E. Section 1
coop background Information 1. Executive Summary The City of [INSERT CITY NAME HERE] departments provide vital services to
its citizens. As a result, reliability is the fundamental mission of every
department in the city. Should a crisis disrupt essential departmental
operations, the city would not be able to fulfill its fundamental mission
in the absence of continuity of operations planning. For years, such
planning had been an individual department's responsibility. The content
and structure of Continuity of Operations Plans (COOP), operational
standards, and coordination with other departments, if any, were left to
the discretion of individual departments. This COOP was developed for departments in the City of [INSERT CITY NAME
HERE] and is designed to be a major component of a comprehensive and
effective program to ensure the continuity of essential functions and
governance under all circumstances. The City already has an Emergency Operations Plan (EOP) that is used to
prepare for, respond to, and recover from major disasters. This COOP will
serve as a supplemental tool designed to help the City's departments
effectively resume day-to-day core services and functions following a
disaster. This COOP documents the basic information, procedures, and guidance which
will enable [INSERT DEPARTMENT NAME HERE] to resume its essential functions
within 12 hours of an emergency, with or without advance warning, and to
sustain continuous operations for the entire cycle of the incident. This
plan addresses the emergencies from an all-hazards approach. This COOP: . Delineates Essential Functions and Activities; . Delegates Authority; . Establishes Orders of Succession; . Identifies Vital Records, Files, Databases, Systems, and
Equipment; . Identifies Requirements for Interoperable Communications; . Identifies Alternate Locations; . Identifies COOP Maintenance Requirements and Responsibilities; . Outlines Tests, Training, and Exercises for COOP Capabilities;
and . Contains Operational Checklists.
2. Introduction Local governments today face challenges unlike any that have been seen
before. Disasters from many causes are on the rise, not only in frequency,
but also in severity. In addition to natural disasters, man-made incidents
such as terrorism, transportation accidents, and technology failures caused
major disruption to both public and private operations throughout the
nation in recent years. Jurisdictions in San Diego County are vulnerable to a host of hazards,
including earthquakes, wildfires, tsunami, flooding, radiation releases,
hazardous materials spills, droughts, civil unrest, terrorism,
transportation disasters, and disease pandemics. Since January 1991, San
Diego County has had nine federally declared disasters. The firestorms of
2003 caused the worst damage in the history of San Diego and California. Continuity of operations planning is part of the fundamental mission of
local, State, and Federal governments. The changing threat environment and
the severity of recent natural and man-made emergencies in the United
States and in San Diego County highlighted the need for careful continuity
of operations planning that enables governments at all levels to continue
their essential functions across a broad spectrum of emergencies disrupting
normal operations.
3. Purpose The purpose of this document is to ensure that the capability exists t