Solicitation 2920000186 - OK.gov

1. Solicitation#: 2920000186 2.
Solicitation Issue Date: Nov. 25, 2013 3. Brief Description of Requirement: The State of Oklahoma, Office of Management and Enterprise Services (OMES),
Information Services Division (ISD), on behalf of the Department of
Environmental Quality (DEQ), invites responses for the development of a web-
based GIS mapping application, including initial setup, install, and on-
site training. 4. Response Due Date: Jan. 2, 2014 Time: 3 p.m.
Central Time 5. Issued By and Return Sealed Bid To: Office of Management and Enterprise Services
Information Services Division
ATTN: 2920000186/Allen Cook
3115 N. Lincoln Blvd.
Oklahoma City, OK 73105 6. Contracting Officer:
Name: Allen Cook Email: allen.cook@omes.ok.gov
TABLE OF CONTENTS
GENERAL PROVISIONS 5
Definitions 5
Offer Submission 6
Solicitation Amendments 6
Offer Change 7
Certification Regarding Debarment, Suspension, and Other Responsibility
Matters 7
Offer Public Opening 7
Offers Subject To Public Disclosure 7
Oklahoma Open Records Act 7
Late Offer 7
Legal Contract 8
Pricing 8
Firm Fixed Price 8
Pricing Requirements 8
Manufacturers' Name and Approved Equivalents 8
Rejection of Offer 8
Award of Contract 8
Contract Modification 9
Delivery, Inspection and Acceptance 9
Invoicing and Payment 9
Tax Exemption 9
Audit and Records Clause 9
Non-Appropriation Clause 10
Choice of Law 10
Choice of Venue 10
Termination for Cause 10
Termination for Convenience 10
Insurance 10
Employment Relationship 10
Compliance with the Oklahoma Taxpayer and Citizen Protection Act of 2007
11
Compliance with Applicable Laws 11
Gratuities 11
Preclusion from Resulting Contracts 11
Mutual Responsibilities 11
Background Checks and Verifications 11
Confidentiality 11
Unauthorized Obligations 11
Electronic and Information Technology Accessibility 12
Patents and Copyrights 12
Federal Terms and Conditions 12
Assignment 13
Severability 13
Failure to Enforce 13
Licensed Software 13
Contract 13
Conflict of Interest 13
Limitation of Liability 14
Media Ownership (Disk Drive and/or Memory Chip Ownership) 14
Offshore Services 14
Failure to Provide 14
Agency Policies 14
Compliance with Technology Policies 14
Emerging Technologies 14
Ownership Rights 15
Right of Use 15
Source Code Escrow - Reference Title 62 O.S. § 34.31 15
Right to Renegotiate 16
Used or New Products 16
Publicity 16
Mandatory and Non-Mandatory Terms 16
Non Tobacco - Smoke Free 16
OMES/ISD / Agency Relationship 16
Acceptance of Request for Proposal Content 16
Special Provisions 16 SPECIAL PROVISIONS 17
Glossary of Terms 17
Contract Term, Renewal and Extension Option 17
Contractors and Sub-Contractors Obligations 17
Warrants 17
Manufacturer Accessibility VPAT Website 17
Commercial Off-The-Shelf (Cots) Software 17 SOLICITATION Scope of Work and SPECIFICATIONS 19
Project Overview 19
Minimum Qualifications 19
Contractor Responsibilities 19
Project Tasks 19
State of Oklahoma/DEQ Responsibilities 20
Minimum Product Specifications: Data Management 20
Data (General) 20
Data Elements (Attributes) 20
DEQ Aerial Photography 21
Data Layer Descriptions 21
Metadata Descriptions 21
Data Layers 21
Base Map Display 21
Bookmark Capabilities 21
Tool and Layer List Visibility 21
Help Tool 21
Zoom and Pan Functions 21
View Map Legend 22
Change Map Units Function 22
Latitude and Longitude Coordinate Display 22
Define Temporary Point Feature Function 22
Identify Function 22
Select Function 23
Query Builder Function 24
Search/Find Function 24
Search by Address Function 25
Go to XY Coordinates Function 25
Search by Section, Township, and Range Function 25
Clear Selection Function 25
Display Address as Label for Displayed Point 25
Printing Capabilities 25
Measure Function 25
Draw Function 26
Buffer Function 26
Ambient Water Quality Monitoring Data Tool 27
URL Latitude and Longitude Query 27 EVALUATION 28
Evaluation and Award 28
Proposal Clarification Questions 28
Competitive Negotiations of Offers 28
Evaluation Process 28 INSTRUCTIONS TO OFFEROR 30
Introduction 30
Preparation of Offer 30
Submission of Offer 30
Proprietary and/or Confidential 30
Oklahoma Open Records Act 30
Communications Concerning Solicitation 30
Administrative Review 30
General Solicitation Questions 32
P-Cards 32
Deliverables 32
Awardee Financial Status 33
Notice of Award 33 Verification of Minimum Qualifications Form 34
Each offeror must submit information that substantiates how they meet each
of the minimum qualifications listed in this Section 34 PRICE AND COST 35
Pricing 35
Hourly Labor Schedule 35 Attachment A 36 GENERAL PROVISIONS The following provisions shall apply where applicable to the solicitation. Definitions
As used herein, the following terms shall have the following meaning unless
the context clearly indicates otherwise: . "Acquisition" means items, products, materials, supplies,
services and equipment a State agency acquires by purchase,
lease purchase, lease with option to purchase, or rental
pursuant to the Oklahoma Central Purchasing Act; . "Addendum" means a written modification to a contract. . "Alteration" means a modification an offeror makes to a
solicitation response prior to the response due date. . "Alternate or alternative offer" means an offer, which contains
an intentional substantive variation to a basic provision,
specification, term or condition of the solicitation. . "Amendment" means a written change, addition, correction, or
revision to a solicitation made by the state agency responsible
for making the acquisition. . "Bid" means an offer in the form of a bid, proposal or quote an
offeror submits in response to a solicitation; . "Bidder" means an individual or business entity that submits a
bid or proposal in response to an invitation to bid or a request
for proposal. When used in this Chapter, bidder is synonymous
with a "supplier" , "vendor", or "offeror" responding to a
solicitation. . "Business Entity" means any individual, business, partnership,
joint venture, corporation, S-corporation, limited liability
corporation, limited liability partnership, limited liability
limited partnership, sole proprietorship, joint stock company,
consortium, or other legal entity recognized by statute; . "COTS" means Commercial off the Shelf. . "Contract" means the final agreement under which the services
and/or products shall be governed. . "Contractor" means the Business Entity with whom the State
enters into this contract. . "Close of business" means 5:00PM Central Time. . "Closing Date" is the date the RFP closes, also proposal opening
date, and response due date; . "Government Entities" means State Agencies, Boards, Commissions,
Authorities, Oklahoma Counties, Cities, Schools, Hospitals,
Regents of Higher Education, Colleges, Universities,
Municipalities, or political subdivisions; . Minor Deficiency or "minor informality" means an immaterial
defect in a response or variation in a bid from the exact
requirements of a solicitation that may be correct or waived
without prejudice to other offerors. A minor deficiency or
informality does not affect the price, quantity, quality,
delivery or conformance to specifications and is negligible in
comparison to the total cost or scope of the acquisition. . "Offer" shall be synonymous with "bid", "proposal", "quote" or
other similar term; . "Offeror" shall be synonymous with "vendor", "bidder", or other
similar term; . "OMES" means the Office of Management and Enterprise Services
for the State of Oklahoma. . "Procuring Agency" means the State of Oklahoma Agency initiating
the procurement. . "Request for Information or RFI" means a non-binding procurement
practice used to obtain information, comments, and feedback from
interested parties or potential suppliers prior to issuing a
solicitation. . "State" means the government of the State of Oklahoma, its
employees and authorized representatives, including without
limitation any department, agency, or other unit of the
government of the State of Oklahoma. References to "State" in
this document refer to the Office of Management and Enterprise
Services - ISD. . "State Agency" includes any office, officer, bureau, board,
counsel, court, commission, institution, unit, division, body,
or house of the executive or judicial branches of the State
government, whether elected or appointed, excluding only
political subdivisions of the State. . "State CIO" is the State Chief Information Officer, as used
herein the CIO has the same authority as the State Purchasing
Director for all IT and Telecommunications purchasin