section ii - South Douglas Elementary School - Douglas County ...

SECTION II


Douglas County School System
Policies and Procedures
Elementary School

2018-2019


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Section II consists of selected Douglas County School System Policies and
Procedures that directly affect elementary school students and their
parents or guardians. In some cases, the policies and procedures have been
condensed. These policies are subject to change without notice. A current
copy of these policies is available in the main office of each elementary
school or on the Douglas County web site at . In that case, the most
current policy would apply. Parents and students are invited to contact
school administrators or counselors for additional information.


TABLE OF CONTENTS


Absences and Excuses 18
Accidents and Insurance 9
Alcohol and Other Drugs 48
Bus Conduct Rules 52
Bus Transportation 52
Care of School Property 11
Child Abuse and Neglect Reporting 60
Code of Ethics for Educators 71
Complaints and Grievances 58
Confiscated Items 49
Discipline Code JD-R(2) 26
Discipline Policy JD 25
Dress Code 23
Eligibility Procedures for Gifted Program 14
Emergency Contact Information 9
Emergency Drills 8
Equal Employment/Education Opportunities 62
Equal Employment/Educational Opportunities Complaint Procedure 63
Every Student Succeeds Act (ESSA) 70
Extra Curricular Activities 12
Family Educational and Privacy Rights 66
Grading Guidelines 14
Guidance Program 14
Guidelines for Students Entering School From Home Study Programs 6
Harassment 59
Hospital/Homebound 7
Illness/Injury Treatment Information 9
Internet Filtering Regulation 56

Interrogations and Searches by School Officials 49
Insurance 10
Medical Transportation 8
Medication 10
Observations/Visitations 13
Parent Conferences 13
Physical Examinations 5
Promotion and Retention of Students 17
Recording Devices 12
Report Cards 17
School Admissions 4

Table of Contents Continued

School Health Records 10
School Health Services 9
School Nutrition 11
Social Security Number 6
Severe Weather/Emergency Closing of Schools 55
Students Entering Douglas County School for the First Time 5
Student Handbook Signature Page 73
Student Records 64
Students Release to Non-Custodial Parents 12
Transfers 7
Visitors 13
Withdrawals 8

Please direct any questions or concerns regarding school bus stop locations
or school bus routes to the Douglas County School Transportation Department
at (770) 651-2400. Their office hours are
Monday-Friday, 7:00 AM - 5:00 PM.





































SCHOOL ADMISSIONS Descriptive Code: JBC



REQUIREMENTS

1. General Admissions: In order to enter the first grade in the
schools of Douglas County, a child must be six years old on or before
September 1 of the school year in which entrance is made. In order to
enter kindergarten in the schools of Douglas County, a child must be five
years old on or before September 1 of the school year in which entrance is
made. No student may enter school if such student shall attain twenty-one
years of age before September 1 of the school year except that students
with Individualized Education Plans (IEPs) may attend through age 21 or
until they receive a regular high school diploma.

Admission Exceptions for Out-of-State Students: A child who has been (1) a
legal resident of one or more other states for a period of two years
immediately prior to moving to Georgia and who has been legally enrolled in
a public kindergarten or first grade, or (2) enrolled in a kindergarten or
first grade accredited by a state or regional association shall be eligible
for enrollment if such child will attain the age of five for kindergarten
or six for first grade by December 31, and is otherwise qualified.

2. Birth Certificate: A child's birth certificate or its
equivalent must be presented the first time the child enrolls in
kindergarten or first grade in a Douglas County School. All students are
encouraged to have a birth certificate on file for grades 2-12.

Evidence that shows the student's date of birth, in the following priority
order:

. Certified copy of a birth certificate
. Certified hospital issued birth record or certificate
. Military ID
. Passport
. Certified adoption record or certificate-Signed by Judge
. Religious record signed by an authorized religious official
. Official school transcript
. Affidavit of age sworn by a parent, guardian or other person
accompanied by a certificate of age signed by a licensed practicing
physician, which states that the physician has examined the
child and believes that the age as stated in the affidavit is
substantially correct.

3. Vaccination and Immunization: Evidence of age-appropriate
vaccination and immunization against the following illnesses is required
under Georgia law before a child may be officially enrolled in a Georgia
School.

For any child attending any school or facility in the state of Georgia for
the first time, a parent or guardian must submit a valid certificate of
immunization.

School or facility officials, for justified reasons, may allow a child to
attend for up to 30 calendar days after first admittance without a valid
certificate of immunization. This 30 day waiver may be extended from the
date of the first admittance for up to 90 calendar days provided the
student is a transfer student from an out-of-state school system to a
Georgia school. A certificate may be issued for a child who has not
received all required immunizations with the conditions that the child is
in the process of completing required immunizations and that immunizations
are being scheduled with the shortest intervals recommended in the current
Official Immunization Schedules.

The certificate must be retained and monitored for currency by the school
or facility while the child continues in attendance and must be made
available for inspection during normal business hours by authorized health
authority officials. When a child transfers to another school or facility,
the certificate of immunization must be transferred. When a child ceases to
attend without transfer, the certificate should be returned to the parent
or guardian.

A certificate for a child who is in the process of receiving all required
vaccines must have a date of expiration that relates to the date the next
required immunization is due or the date on which a medical exemption must
be reviewed. A new certificate must then be obtained and submitted to the
school or facility within 30 days after the expiration date. Children whose
parents fail to renew said certificates within the time allotted shall not
be permitted to continue in attendance.

4. Eye, Ear, Nutrition and Dental Screening: Evidence of ear, eye,
dental and nutrition screening is required under Georgia Law before a child
may be officially enrolled in a Georgia school. Out-of-state forms that
show ear, eye, dental and nutrition examinations are acceptable if data is
within the past 12 months of the enrollment date in a Georgia public
school. Students may be admitted to school without the ear, eye, dental
and nutrition and dental certificate but must present it within 120 days
following entrance to school. Note: The certificate of Eye, Ear,
Nutrition and Dental Screening must be on Georgia DPH Form 3300 rev. 2013.

5. No child expelled from a school in another school system may be
admitted to a Douglas County School without approval of the County School
Superintendent.

STUDENTS ENTERING DOUGLAS COUNTY SCHOOLS FOR THE FIRST TIME

1. Elementary: Student must meet the age requirements of the Georgia
State Department of Education. Student should be placed in the grade
recommended by the school from which transferring.

2. Middle School & High School: Student should be placed in the grade
and courses recommended by the school from which transferring. "Member
schools shall not accept credits from a school which is not accredited by a
regional or state accrediting agency except when validated by examination
or by scholarship performance." Satisfactory scholarship performance would
be determined by the school.(See JBCD-R)

PHYSICAL EXAMINATION DESCRIPTIVE CODE: JGCA-R

All students, including those in programs for four-year olds, who enter a
Douglas County public school for the first time must have Ear, Eye,
Nutrition and Dental Examination Certificates on file in the school.
Students who have previously attended Georgia public schools, left the
public school system for a private or out-of-state school, and then later
returned to the Douglas County schools, will be assumed to have satisfied
this requirement when they initially entered Georgia public schools.
Students may be admitted to school without the Ear, Eye, Nutrition and
Dental Certificate but must present it within 120 calendar days following
entrance to school. A record of hearing, vision and dental screening must
be on or attached to DPH Form 3300 rev. 2013, Certificate of Ear, Eye,
Nutrition and Dental Examination. Out-of-state forms that show ear, eye,
nutrition and dental examinations are acceptable if