Implementation of the Diagnostic Tool for School and District ...

REQUEST FOR PROPOSAL (RFP) # TA-10
NEW YORK STATE EDUCATION DEPARTMENT IMPLEMENTATION OF THE DIAGNOSTIC
TOOL FOR SCHOOL AND DISTRICT EFFECTIVENESS
The New York State Education Department (NYSED) Office of Accountability is
seeking proposals from vendors with demonstrated knowledge, expertise and
the capacity to conduct district and school-based reviews aligned to the
Diagnostic Tool for School and District Effectiveness (DTSDE) protocol.
Focus Districts and Districts with Priority Schools use the feedback from
the DTSDE to complete a District Comprehensive Improvement Plan and any
necessary School Comprehensive Education Plans. The DTSDE synthesizes a number of different diagnostic tools that were
previously used by different NYSED offices into a single tool that
articulates the State's theory of action regarding the optimal conditions
for district and school effectiveness. (See
http://www.p12.nysed.gov/accountability/diagnostic-tool-
institute/DTSDEHandbook.html for the current version of the DTSDE
Handbook.) The eligible applicants for this RFP include for-profit and not-for-profit
organizations, and institutions of higher education (IHEs). Subcontracting will be limited to forty percent (40%) of the total contract
budget. Subcontracting is defined as non-employee direct personal services
and related incidental expenses, including travel. Bidders are required to
comply with NYSED's Minority and Women-Owned Business Enterprises (M/WBE)
participation goals for this RFP through one of three methods. Compliance
methods are discussed in detail in the Minority/Women-Owned Business
Enterprise (M/WBE) Participation Goals section below. NYSED will award one (1) contract pursuant to this RFP. The contract
resulting from this RFP will be for a term anticipated to begin October 22,
2013, and to end June 30, 2015. Please note: funding beyond September 23,
2014, will be subject to the availability of Federal funds. Service Area: New York State-wide Components contained in RFP #TA-10 are as follows: 1. Description of Services to be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document) There will be a pre-proposal bidder's conference for this RFP that will be
held as a pre-recorded webinar. Participation is optional. The webinar will
be posted to the NYSED Race to the Top website,
http://usny.nysed.gov/rttt/rfp/, by June 18, 2013. Questions regarding this request must be submitted by email to
DTSDEPD@mail.nysed.gov no later than the close of business on June 24,
2013. Questions should be identified as Program, Fiscal or M/WBE. A
Questions and Answers Summary will be posted to
http://usny.nysed.gov/rttt/rfp/ no later than July 1, 2013. No individual
responses will be provided. The following are the designated contacts for this procurement: |Program Matters |Fiscal Matters |M/WBE Matters |
|Alexandra Pressley |Nell Brady |Joan Ramsey |
|DTSDEPD@mail.nysed.gov |DTSDEPD@mail.nysed.gov |DTSDEPD@mail.nysed.gov | The following documents must be submitted in separately sealed envelopes,
as detailed in the Submission section of the RFP, and must be received at
NYSED by July 19, 2013, no later than 3:00 PM EST:
Submission Documents labeled Submission Documents - RFP #TA-10 Do Not
Open
Technical Proposal labeled Technical Proposal - RFP #TA-10 Do Not Open
Cost Proposal labeled Cost Proposal - RFP #TA-10 Do Not Open 1. M/WBE Documents labeled M/WBE Documents - RFP #TA-10 Do Not Open 2. CD containing the technical, cost, submission and M/WBE proposals
submitted using Microsoft Word. Place in a separate envelope labeled
CD- RFP #TA-10 Do Not Open. Timetable
|Activity |Date |
|Release of RFP |June 10, 2013 |
|Bidder's Conference |Posted by June 18, 2013 |
|Final Date for Receipt of Questions |June 24, 2013 |
|Official Responses to Questions |July 1, 2013 |
|Proposal Received Date / RFP Close |July 19, 2013 |
|Recommendation/Determination |September 2013 |
|Projected Contract Start Date |October 22, 2013 |
|DTSDE Initial Professional Development |October/November 2013 |
|DTSDE Reviews |November 2013- May 2014 |
| |October 2014- April 2015 |
|Projected Contract End Date |June 30, 2015 | The mailing address for all the above documentation is: NYS Education Department
Bureau of Fiscal Management
Attn: Nell Brady RFP #TA-10
Contract Administration Unit
89 Washington Avenue, Room 503W EB
Albany, NY 12234
(Facsimile copies of the proposals are NOT acceptable)
TABLE OF CONTENTS |Section |Page # |
|Overview |5 |
|Background |5 |
|Theory of Action |6 |
|Mandatory Requirements |7 |
|1. DESCRIPTION OF SERVICES TO BE PERFORMED |8 |
| |Work Statement and Specifications |8 |
| |Overview of Deliverables |8 |
| |M/WBE Requirements |11 |
| |Payments and Reports |12 |
| |Subcontracting Limit |12 |
| |Contract Period |13 |
| |Electronic Processing of Payments |13 |
|2. SUBMISSION |13 |
| |Technical Proposal |14 |
| |Cost Proposal |16 |
| |M/WBE Documentation |17 |
|3. EVALUATION CRITERIA AND METHOD OF AWARD |17 |
| |Criteria of Evaluating Bids |17 |
| |Method of Award |18 |
| |NYSED's Reservation of Rights |18 |
| |Post Selection Procedures |19 |
| |Debriefing Procedures |19 |
| |Contract Award Protest Procedures |19 |
| |Vendor Responsibility |20 |
| |Procurement Lobbying Law |20 |
| |Consultant Disclosure Legislation |21 |
| |Public Officer's Law |22 |
| |NYSED Substitute Form W-9 |22 |
| |Workers' Compensation Coverage and Debarment |23 |
| |Sales and Compensating Use Tax Certification |24 |
|4. ASSURANCES and APPENDICES |25 |
| |State of New York Agreement |26 |
| |Appendix A: Standard Clause for all New York State |28 |
| |Contracts | |
| |Appendix A-1 |32 |
| |Appendix A-2: ARRA Additional Contract Record |35 |
| |Keeping Requirements | |
| |Appendix B: Press Release Summarizing Focus |36 |
| |District, Focus School, and Priority School | |
| |Identifications | |
| |Appendix C.1: Diagnostic Tool for School and |39 |
| |District Effectiveness On-Site Visit Summary | |
| |Appendix C.2: Diagnostic Tool for School and |45 |
| |District Effectiveness Rubric | |
| |Appendix D: Vendor Reviewer Qualifications |57 |
| |Appendix E: Vendor Reviewer Responsibilities |58 |
| |Appendix F: Work Plan Template |59 |
| |Appendix G: Non-Disclosure Agreement |60 |
|SUBMISSION DOCUMENTS |62 |
| |Application Checklist |63 |
| |Response Sheet for Bids |65 |
| |Non-Collusive Bidding Certification |66 |
| |MacBride Certification |69 |
| |Certification-Omnibus Procurement Act of 1992 |70 |
| |Certification Regarding Lobbying; Debarment and |71 |
| |Suspension; and Drug-Free Workplace Requirements | |
| |Offerer Disclosure of Prior Non-Responsibility |74 |
| |Determinations | |
| |NYSED Substitute Form W-9-Form and Instructions |76 |
| |Iran Divestment Act Certification |79 |
| |Mandatory Requirements Certification |80