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AIR FORCE
SBIR 08.3 Proposal Submission Instructions
The AF proposal submission instructions are intended to clarify the DoD
instructions as they apply to AF requirements. The Air Force Research Laboratory, Wright-Patterson Air Force Base, Ohio,
is responsible for the implementation and management of the Air Force Small
Business Innovation Research (SBIR) Program. The Air Force Program Manager is Mr. Steve Guilfoos, 1-800-222-0336. For
general inquires or problems with the electronic submission, contact the
DoD Help Desk at 1-866-724-7457 (1-866-SBIRHLP) (8:00 am to 5:00 pm EST).
For technical questions about the topic during the pre-solicitation period
(28 July through 24 August 2008), contact the Topic Authors listed for each
topic on the Web site. For information on obtaining answers to your
technical questions during the formal solicitation period (25 August
through 24 September 2008), go to http://www.dodsbir.net/sitis/. The Air Force SBIR Program is a mission-oriented program that integrates
the needs and requirements of the Air Force through R&D topics that have
military and commercial potential. PHASE I PROPOSAL SUBMISSION Read the DoD program solicitation at www.dodsbir.net/solicitation for
program requirements. When you prepare your proposal, keep in mind that
Phase I should address the feasibility of a solution to the topic. For the
Air Force, the contract period of performance for Phase I shall be nine (9)
months, and the award shall not exceed $100,000. We will accept only one
cost proposal per topic proposal and it must address the entire nine-month
contract period of performance. The Phase I award winners must accomplish the majority of their primary
research during the first six months of the contract. Each Air Force
organization may request Phase II proposals prior to the completion of the
first six months of the contract based upon an evaluation of the
contractor's technical progress and review by the Air Force Technical point
of contact utilizing the criteria in section 4.3 of the DoD solicitation
The last three months of the nine-month Phase I contract will provide
project continuity for all Phase II award winners so no modification to the
Phase I contract should be necessary. Phase I technical proposals have a
20 page-limit (excluding the cost proposal, cost proposal itemized listing
(a - h), and Company Commercialization Report). The Air Force will
evaluate and select Phase I proposals using review criteria based upon
technical merit, principal investigator qualifications, and
commercialization potential as discussed in this solicitation document. | |
|ALL PROPOSAL SUBMISSIONS TO THE AIR FORCE PROGRAM MUST BE SUBMITTED |
|ELECTRONICALLY. | Limitations on Length of Proposal The technical proposal must be no more than 20 pages (no type smaller than
10-point on standard 8 1/2 " x 11" paper with one (1) inch margins). The
Cost Proposal, cost proposal itemized listing (a-h), and Company
Commercialization Report are excluded from the 20 page limit. Only the
Proposal Cover Sheet (pages 1 & 2), the Technical Proposal (beginning with
page 3), and any enclosures or attachments count toward the 20-page limit.
In the interest of equity, pages in excess of the 20-page limitation
(including attachments, appendices, or references, but excluding the cost
proposal, cost proposal itemized listing (a-h), and Company
Commercialization Report, will not be considered for review or award. Phase I Proposal Format Proposal Cover Sheets. Your cover sheets will count as the first two
pages of your proposal no matter how they print out. If your proposal is
selected for award, the technical abstract and discussion of anticipated
benefits will be publicly released on the Internet; therefore, do not
include proprietary information in these sections.
Technical Proposal: The Technical Proposal should include all graphics and
attachments but should not include the Cover Sheet or Company
Commercialization Report (as these items are completed separately). Most
proposals will be printed out on black and white printers so make sure all
graphics are distinguishable in black and white. It is strongly encouraged
that you perform a virus check on each submission to avoid complications or
delays in submitting your Technical Proposal. To verify that your proposal
has been received, click on the "Check Upload" icon to view your proposal.
Typically, your uploaded file will be virus checked and converted to PDF
within the hour. However, if your proposal does not appear after an hour,
please contact the DoD Help Desk at 1-866-724-7457 (8am to 5pm EST). Key Personnel Identify in the technical proposal key personnel who will be involved in
this project, including information on directly related education and
experience. A resume of the principle investigator, including a list of
publications, if any, must be included. Resumes of proposed consultants, if
any, are also useful. Consultant resumes may be abbreviated. Please
identify any foreign nationals you expect to be involved in this project,
as a direct employee, subcontractor, or consultant. Please provide resumes,
country of origin and an explanation of the individual's involvement. Phase I Work Plan Outline | |
|NOTE: PROPRIETARY INFORMATION SHALL NOT BE INCLUDED IN THE WORK |
|PLAN OUTLINE. THE AF WILL USE THIS WORK PLAN OUTLINE AS THE INITIAL |
|DRAFT OF THE PHASE I STATEMENT OF WORK (SOW). | At the beginning of your proposal work plan section, include an outline of
the work plan in the following format:
1) Scope
List the major requirements and specifications of the effort.
2) Task Outline
Provide a brief outline of the work to be accomplished over the span
of the Phase I effort.
3) Milestone Schedule
4) Deliverables
a. Kickoff meeting within 30 days of contract start
b. Progress reports
c. Technical review within 6 months
d. Final report with SF 298 Cost Proposal Cost proposal information should be provided by completing the on-line Cost
Proposal form and including the cost proposal itemized listing (a-h)
specified below. The cost proposal information must be at a level of
detail that would enable Air Force personnel to determine the purpose,
necessity and reasonability of each cost element. Provide sufficient
information (a through h below) on how funds will be used if the contract
is awarded. The on-line cost proposal, and itemized cost proposal
information (a-h) will not count against the 20 page limit. The itemized
listing may be placed in the "Explanatory Material" section of the on-line
Cost Proposal form (if enough room), or as the last page(s) of the
Technical Proposal Upload. (Note: Only one file can be uploaded to the
DoD Submission Site). Ensure that this file includes your complete
Technical Proposal and the cost proposal itemized listing (a-h)
information. a. Special Tooling and Test Equipment and Material: The inclusion of
equipment and materials will be carefully reviewed relative to need and
appropriateness of the work proposed. The purchase of special tooling and
test equipment must, in the opinion of the Contracting Officer, be
advantageous to the government and relate directly to the specific effort.
They may include such items as innovative instrumentation and / or
automatic test equipment. b. Direct Cost Materials: Justify costs for materials, parts, and
supplies with an itemized list containing types, quantities, and price and
where appropriate, purposes. c. Other Direct Costs: This category of costs includes specialized
services such as machining or milling, special testing or analysis, costs
incurred in obtaining temporary use of specialized equipment. Proposals,
which include leased hardware, must provide an adequate lease vs. purchase
justification or rational. d. Direct Labor: Identify key personnel by name if possible or by
labor category if specific names are not available. The number of hours,
labor overhead and / or fringe benefits and actual hourly rates for each
individual are also necessary. e. Travel: Travel costs must relate to the needs of the project.
Break out travel cost by trip, with the number of travelers, airfare, per
diem, lodging, etc. The number of trips required, as well as the
destination and purpose of each trip. Recommend budgeting at least one (1)
trip to the Air Force location managing the contract. f. Cost Sharing: Cost sharing is permitted. However, cost sharing is
not required, nor will it be an evaluation factor in the consideration of a
proposal. Please note that cost share contracts do not allow fees. g. Subcontracts: Involvement of university or other consultants in
the planning and/or research stages of the project may be appropriate. If
the offeror intends such involvement, described in detail and include
information in the cost proposal. The proposed total of all consultant
fees, facility leases or usage fees and other subcontract or purchase
agreements may not exceed one-third of the total contract price or cost,
unless otherwise approved in writing by the contracting officer. (NOTE): The Small Business Administra