GROUP 73012 - Computer IT Services - Office of General Services

PREFACE TO RFP #S960275-E.1
(RFP #S960275-E.1 starts on page 6) In order to offer your services to NYS agencies and other authorized users
of State contracts, your firm must pre-qualify in those services and
categories of expertise (e.g. Application Development, E-Commerce, GIS,
Imaging, Internet Services, etc.) on which your firm focuses. To do this,
you need to respond to the Request for Proposal (RFP) that is attached.
THIS IS NOT A COMPETITIVE BID!! Upon our evaluation of the bid submission,
once we can recommend your firm for an award, you will be awarded a "back-
drop" contract which would then allow you to bid on projects initiated by
users of these contracts. In completing the not-to-exceed Pricing Designation Pages for Consulting
,SI Services and Live Training, keep in mind that the contract rates
represent "worst case scenario" rates which are all inclusive of any
expenses you may incur (including travel, meals, lodging).
Please consider the following HIGHEST allowable not-to-exceed HOURLY rates
when adding Consulting and Systems Integration (SI) Services to your
contract. |Consulting/SI Mandatory Job |Not-To-Exceed HOURLY Rates |
|Titles | |
| | |
|Entry Level Project Manager |$322.72 |
|Project Manager I |$358.98 |
|Project Manager II |$403.80 |
|Project Manager III |$462.72 |
| | |
|Entry level |$285.17 |
|Programmer/Analyst | |
|Programmer/Analyst I |$315.39 |
|Programmer/Analyst II |$344.86 |
|Programmer/Analyst III |$374.32 |
| | |
|Entry Level Specialist |$258.41 |
|Specialist I |$293.18 |
|Specialist II |$344.86 |
|Specialist III |$403.80 | Please consider the following HIGHEST allowable not-to-exceed PER STUDENT
rates when adding Instructor Led (Live) Training |Live Training |Not-To-Exceed Per Student Per |
| |Course Length |
| | |
|1 day course |$639.52 |
|2 day course |$1,228.88 |
|3 day course |$1,707.29 |
|4 day course |$2,260.24 |
|5 day course |$2,812.04 |
CONTRACT RATES IN EFFECT ON JANUARY 1, 2006 through DECEMBER 31, 2006.
MINIMUM PASS/FAIL CRITERIA FOR PROPOSAL REVIEW If any of the following PASS/FAIL criteria are not correctly submitted by a
vendor in the original proposal submission, the proposal may not be given
further consideration and the proposal may be rejected outright. This will
result in a 6 month waiting period until the vendor will be eligible to
submit a proposal for evaluation. 1. Submit a proposal based on a recent version of RFP#S960275-E.1
2. Submit 3 original complete copies of Appendix C.
3. If a Corporation, LLP, LLC, PC (both NYS headquartered/resident and non-
NYS headquartered/resident) must be registered with the Department of
State (DOS) as follow:
V IF NYS headquartered/resident, submit a copy of the DOS web page
(www.dos.state.ny.us) confirming your firm's ACTIVE status and authority
to do business in NYS
OR
V IF non-NYS headquartered/resident submit a copy of the Department of
State (or equivalent government entity) confirmation that the firm is
registered and ACTIVE within its own State to do business in that State.
4. If Sole Proprietorship (both NYS headquartered/resident and non-NYS
headquartered/resident), must register within the county in which you do
business.
V Submit proof that your firm is registered and in status.
5. To pre-qualify for a back-drop contract, your firm must demonstrate not
only the technical expertise but also the administrative/business
capabilities. The firm must be in business for at least 6 months and the
supporting documentation that is submitted (e.g. Project Abstracts and
Training Abstracts) must reflect services provided in your current
business structure.
6. Signature & Acknowledgement Page
V Three (3) originals
V Notarized with valid expiration date
7. ST-220-CA Submit 1 original + 2 copies of ST-220 - CA
Contractor Certification TO COVERED AGENCY
8. If proposing Consulting or SI Services, 3 copies of the
following Pricing Pages must be submitted with original
signatures:
V Not-to-exceed rates for ALL 12 Mandatory Group 1 Job
Classifications/Titles not-to exceed Hourly Rates
V All 12 Hourly Not-to-exceed rates MUST fall within the highest allowable
not-to-exceed pricing which is provided in a table in the Preface to the
RFP#S960275-E.1
9. If proposing Live Training Services, 3 copies of the
following Pricing Pages must be submitted with original
signatures:
V Not-to-exceed rates for ALL Live (Instructor Led) - not-to-exceed Cost
Per Student per 1, 2, 3, 4, 5 day course
V All 5 day Not-to-exceed rates MUST fall within the highest allowable
not-to-exceed pricing which is provided in a table in the Preface to
the RFP#S960275-E.1.
10. If proposing Multi-Media Training (CBT, VBT, WBT, IWBT, 3 copies
of the following Pricing Pages must be submitted with original
signatures:
V Minimum % Discount from List Price (not less than 5%)
11. If proposing On-Going Services, Maintenance & Support/
Equipment Maintenance, 3 copies of the following Pricing
Pages must be submitted with original signatures:
V Minimum 10% Discount from List Price
If any questions, please e-mail them directly to the DESIGNATED CONTACTS:
dawn.curley@ogs.state.ny.us, sylvia.casper@ogs.state.ny.us or
lisa.burns@ogs.state.ny.us. In this manner of communications, you will
have our responses in writing for future reference.
Dawn Curley
Team Leader, PSG IT Services
Policy of Good Standing:
To Maintain Back-Drop Contracts for IT Services Updated 10/23/06 There have been increasing occurrences of Contracted firms not
satisfying their Contract responsibilities as set forth in RFP#S960275-
E.1 under which firms are awarded back-drop contract for IT Services.
Common infractions to name few have included:
o E-mails returned as "undelivered" because the "name is not
recognized"
o Telephone numbers "disconnected"
o Letters returned because "address unknown"
o Date and time-sensitive documentation not being returned without
repeated reminders by this office. Therefore, the NYS Office of General Services (OGS) Procurement
Services Group (PSG) is implementing the following policy to which all
Contractors will be required to adhere in order to maintain their
contracts in good standing.
BACK-DROP CONTRACT Related Infractions: When date and/or time sensitive
feedback is required from Contractors such as but not limited to
Signature/Notary Pages for sign-offs, Annual Re-filings, Semi-Annual
Reporting, etc., OGS PSG will proceed as follows:
Step 1: E-mail the original announcement.
Step 2: Keep a record of those e-mails that were returned as
"undelivered". Otherwise, the assumption is that the Contractor has
received, opened, and read the e-mail.
o Follow-up all returned as "undelivered" by telephoning
and/or faxing the firm to verify the accuracy of the e-mail
address. If accurate e-mail information is not provided
within the timeframe stipulated by the OGS PSG contact, the
record will be made inactive and will be unavailable on the
web site.
Step 3: Follow-up e-mail to those who have not responded by the due
date. There may be follow-up telephone calls, faxes, letters, or a
combination of these aforementioned means of communication.
Step 4: Any that have read the e-mails (see Step 1 and Step 2) and
have not submitted required responses by due date may be cancelled
"for cause" as per RFP#S960275-E.1, III.13 (see underlined phrase
below). A final e-mail will be sent with a 14 day notification of
pending contract cancellation.
III.13 Cancellation/Suspension of Back-Drop Contract
a. For Cause: The Contract may be cancelled by the
Commissioner or Authorized User at the Contractor's expense
where Contractor becomes unable or incapable of performing the
work, or meeting any requirements or qualifications set forth
in the Contract, or for non-performance, or upon a
determination that Contractor is non-responsible. In such
event, the Commissioner or Authorized User may complete the
work in any manner as it may deem advisable and pursue
available legal or equitable remedies for breach.
Step 5: Those e-mails that failed (and/or other the means of
communications referenced in Step 3) fourteen (14) day period
referenced above will result in those contracts being cancelled. Step 6: Any firm whose contract is cancelled will be responsible to
bring to a successful completion any work that is in progress under the
"canceled" contrac