annexure ?b - Ekurhuleni Metropolitan Municipality

| |[pic] |
|REQUEST FOR FORMAL WRITTEN PRICE | |
|QUOTATION FORM | |
|Procurement from R30 000, 00 up to a | |
|transaction value of R200 000, 00 | |
|(including Vat) | |
|(For publication on Ekurhuleni | |
|Metropolitan Municipality Website and | |
|Notice Board) | | | |
|QUOTATION NUMBER: GEQ.MI.07.172 |
| |
|DESCRIPTION: Appointment of a service provider to supply, deliver and |
|off-load the safety shoes for the energy department in the Germiston area. |
| | |DATE OF ADVERTISEMENT: |18 AUGUST 2016 |
|CLOSING DATE: |25 AUGUST 2016 |
|CLOSING TIME: |15H00 |
|BEFORE | |
|QUOTATIONS MUST BE DEPOSITED IN BID BOX at |BOX NUMBER...07....... |
|CENTRAL PROCUREMENT OFFICE, NO: 5 JUNCTION RD, | |
|DRIEHOEK | |
|BIDDER |
|NAME of Company i.e. Proprietor/|Legal Name: |
| |___________________________________________|
|Close Corporation/ Partnership/ |_ |
|Sole Proprietor | |
| |Trading as: |
| |___________________________________________|
| |__ |
|Company i.e. Proprietor /Close | |
|Corporation/ Partnership/ Sole | |
|Proprietor Registration Number | |
|Ekurhuleni Metropolitan | |
|Municipality Vendor Registration| |
|Number (if already have) | |
|Company i.e. Proprietor/ | |
|Close Corporation/ Partnership/ | |
|Sole Proprietor Postal Address | |
| |Postal Code __________ |
|Contact Details of the Person |Name: |
|Representing the Company i.e. |___________________________________________|
|Proprietor /Close Corporation/ |____ |
|Partnership/ Sole Proprietor |Telephone: (____) _____________ Fax: (____)|
|Registration Number |______________ |
| |Cell phone: |
| |___________________________________________|
| | |
| |E-mail address: |
| |________________________________________ |
|Income Tax Number | |
|VAT Reference Number (if | |
|applicable) | | SECTION 1
1. All quotations received will be evaluated on the 80/20 point scoring
basis. The 80 points will be for Price and 20 points are for Broad
Based Black Economic Empowerment (BBBEE) for attaining the BBBEE
Status level contribution in accordance with the table below:
. MBD 3.1: Pricing Schedule - Firm Prices.
. MBD 6.1: Preference Points Claim
. MBD 9: Certificate of Independent bid determination
If the MBD forms are not completed & submitted, your quotation will be
rejected.
. No quotation will be considered from persons in the service of the
state (MBD4).
. As from the 7 December 2011, all Service providers/contractors must
submit valid, certified copies of their BEE certificate from an
accredited BEE verification agency with their bid submission. Failure
to submit will lead to forfeiture (loss) of the preference points.
. Failure to submit a BEE certificate will lead to forfeiture (loss) of
the preference points. In the instance of Exempted Micro Enterprise
(EME) (turn over less than R 10m) a letter from a professional,
registered accountant/auditor or affidavit (download from Dti website:
www.thedti.go.za)in order to qualify for preference points.
. Electronic (e-mailed or faxed) quotations are not accepted. 2. A COMPULSORY BRIEFING SESSION IS NOT APPLICABLE.
EMM contact person: MPUME DLAMINI TEL NO: 011 999 2098/0990
SECTION 2 1. The Lowest or any bid will not necessarily be accepted and the EMM
reserves the right not to consider any bid not suitably endorsed or
comprehensively completed as well as the right to accept a bid in whole
or part.
2. Brand names MUST be specified in MBD 3.1" attached hereto (Price
Schedule document).
3. Where deliveries are quoted "ex-stock" the period of delivery must
not exceed Five (5) maximum working days after receipt of order. If
this condition is not adhered to, the order could be cancelled.
4. Quotations are to be completed in accordance with the conditions as
set out in the quotation document and must be sealed and externally
endorsed with the quotation number and place in the quotation box
indicated above.
5. Payments will be made thirty (30) days after receipt of invoice by
Council.
6. Quotations received after the closing date and time will not be
considered.
7. Samples of the required items or goods are available for your perusal
(where applicable)
8. Samples may be requested from bidders before award of quotation
(where applicable)
9. Should the above-mentioned conditions not be adhered to the quotation
will be considered invalid.
10. Quotation to be valid for 60 days. VERY IMPORTANT NOTICE ON DISQUALIFICATIONS:
A bid not complying with the peremptory requirements stated hereunder will
be regarded as not being an "Acceptable bid", and as such will be
rejected.
"Acceptable bid" means any bid which, in all respects, complies with the
conditions of bid and specifications as set out in the bid documents,
including conditions as specified in the Preferential Procurement Policy
Framework Act (Act 5 of 2000) and related legislation as published in
Government Gazette number 22549, dated 10 August 2001, in terms of which
provision is made for this policy.
1. If a VALID ORIGINAL TAX clearance certificate or copy thereof (or in
the case of a joint venture, of all the partners in the joint
venture) has not been submitted with the bid document on closing date
of the bid.
2. If any pages have been removed from the bid document, and have
therefore not been submitted, or a copy of the original bid document
has been submitted.
3. Failure to complete the schedule of quantities as required, i.e only
lump sums provided.
4. Scratching out, writing over or painting out rates, without
initialling next to the amended rates or information, affecting
the evaluation of the bid.
5. The use of correction fluid (i.e. tippex) or any erasable ink, e.g.
pencil.
6. Non-attendance of mandatory/compulsory:
- Site inspections or;
- Information/Clarification meetings
7. If the MBD forms are not completed & submitted, your quotation will
be rejected.
9. No quotation will be considered from persons in the service of
the state (MBD4).
10. The bidder attempts to influence, or has in fact influenced the
evaluation and/or awarding of the contract
11. The bid has been submitted either in the wrong bid box or after
the relevant closing date and time
12. Failure to provide a valid certificate from the Department of
Labour, or a declaration (Specific goals - "Equity ownership") by a
designated employer that it complies with the Employment Equity Act 55
of 1998.
13. If any municipal rates and taxes or municipal service charges
owed by the bidder or any of its directors to the municipality,
or to any other municipality or municipal entity, are in arrears for
more than three months.
14. If any bidder who during the last five years has failed to
perform satisfactorily on a previous
contract with the municipality, municipal entity or any other
organ of state after written notice was given to that bidder that
performance was unsatisfactory.
15. The accounting officer must ensure that irrespective of the
procurement process followed, no award may be given to a person -
a) who is in the service of the state,