section ii - Mississippi Department of Information Technology Services

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RFP No: 36193619
INVITATION: Sealed proposals, subject to the attached conditions, will be
received at this office until January 22, 2013Thursday, January 24, 2013 @
3:00 p.m. Central Time for the acquisition of the products/services
described below for Mississippi State Department of HealthMississippi State
Department of Health38308. Acquisition of a comprehensive Patient Information Management System
for the Mississippi State Department of HealthAcquisition of a
comprehensive Patient Information Management System for the
Mississippi State Department of Health
MANDATORY VENDOR CONFERENCE: Tuesday, December, 11, 2012
NOTE: THIS RFP CONTAINS MANDATORY REQUIREMENTS TO WHICH NO EXCEPTION
MAY BE TAKEN. SEE SECTION VII, ITEM 2, FOR DETAILS. The Vendor must submit proposals and direct inquiries to:
Donna Hamilton
Technology Consultant
Information Technology Services
3771 Eastwood Drive
Jackson, MS 39211
(601) 432-81148114
Donna.HamiltonDonna.Hamilton@its.ms.gov To prevent opening by unauthorized individuals, all copies of the proposal
must be sealed in the package. The following must be clearly typed on a
label affixed to the package in a clearly visible location: PROPOSAL, SUBMITTED IN RESPONSE TO
RFP NO. 3619
due Thursday, January 24, 2013@ 3:00 p.m.,
ATTENTION: Donna Hamilton ___________________________________
Craig P. Orgeron, Ph.D.
Executive Director, ITS
ITS RFP Response Checklist
RFP Response Checklist: These items should be included in your response to
RFP No. 3619. |_____ |One clearly marked original response and 10 identical copy/copies |
| |of the complete proposal. Label the front and spine of the |
| |three-ring loose-leaf binder with the Vendor name and RFP number. |
| |Include the items listed below inside the binder. Please DO NOT |
| |include a copy of the RFP in the binder. |
|_____ |Submission Cover Sheet, signed and dated. (Section I) |
|_____ |Proposal Bond, if applicable (Section I) |
|_____ |Proposal Exception Summary, if applicable (Section V) |
|_____ |Vendor response to RFP Questionnaire (Section VI) |
|_____ |Point-by-point response to Technical Specifications (Section VII) |
|_____ |Vendor response to Cost Information Submission (Section VIII) |
|_____ |References (Section IX) |
Table of Contents
SECTION I 4
SUBMISSION COVER SHEET & CONFIGURATION SUMMARY 4
PROPOSAL BONDS 5
SECTION II 6
PROPOSAL SUBMISSION REQUIREMENTS 6
SECTION III 10
VENDOR INFORMATION 10
SECTION IV 14
LEGAL AND CONTRACTUAL INFORMATION 14
SECTION V 28
PROPOSAL EXCEPTIONS 28
PROPOSAL EXCEPTION SUMMARY FORM 30
SECTION VI 31
RFP QUESTIONNAIRE 31
SECTION VII 34
TECHNICAL SPECIFICATIONS 34
SECTION VIII 262
COST INFORMATION SUBMISSION 262
SECTION IX 267
REFERENCES 267
REFERENCE FORM 269
SUBCONTRACTOR REFERENCE FORM 270
EXHIBIT A 271
STANDARD CONTRACT 271
EXHIBIT B 297
SEALS CHILD LEVEL DATA COLLECTION FORM 297
EXHIBIT C 300
FIELD SHARING BETWEEN SPIRIT AND PIMS 300
EXHIBIT D 301
TECHNICAL NOTES TO SEALS SURFACE LEVEL 301
SECTION I
SUBMISSION COVER SHEET & CONFIGURATION SUMMARY
Provide the following information regarding the person responsible for the
completion of your proposal. This person should also be the person the
Mississippi Department of Information Technology Services, (ITS), should
contact for questions and/or clarifications. |Name | |Phone # | |
|Address | |Fax # | |
| | |E-mail | | Subject to acceptance by ITS, the Vendor acknowledges that by submitting a
proposal AND signing in the space indicated below, the Vendor is
contractually obligated to comply with all items in this Request for
Proposal (RFP), including the Standard Contract in Exhibit A if included
herein, except those listed as exceptions on the Proposal Exception Summary
Form. If no Proposal Exception Summary Form is included, the Vendor is
indicating that he takes no exceptions. This acknowledgement also
contractually obligates any and all subcontractors that may be proposed.
Vendors who sign below may not later take exception to any point during
contract negotiations. The Vendor further certifies that the company
represented here is an authorized dealer in good standing of the
products/services included in this proposal. _______________________________/_________________
Original signature of Officer in Bind of Company/Date
|Name (typed or | |
|printed) | |
|Title | |
|Company name | |
|Physical address | |
| | |
|State of | |
|Incorporation | | CONFIGURATION SUMMARY
The Vendor must provide a summary of the main components of
products/services offered in this proposal using 100 words or less.
PROPOSAL BONDS
Please attach the required Proposal Bond here.
SECTION II
PROPOSAL SUBMISSION REQUIREMENTS
The objective of the Proposal Submission Requirements section is to provide
Vendors with the information required to submit a response to this Request
for Proposal (RFP). A Vendor who has responded to previous RFPs issued by
ITS should not assume that the requirements are the same, as changes may
have been made. 1. Failure to follow any instruction within this RFP may, at the State's
sole discretion, result in the disqualification of the Vendor's
proposal. 2. The State has no obligation to locate or acknowledge any information
in the Vendor's proposal that is not presented under the appropriate
outline according to these instructions and in the proper location. 3. The Vendor's proposal must be received, in writing, by the office of
ITS by the date and time specified. ITS is not responsible for any
delays in delivery or expenses for the development or delivery of
proposals. Any proposal received after proposal opening time will be
returned unopened. Any proposal received with insufficient postage
will be returned unopened. 4. Proposals or alterations by fax, e-mail, or phone will not be
accepted. 5. Original signatures are required on one copy of the Submission Cover
Sheet and Configuration Summary, and the Vendor's original submission
must be clearly identified as the original. The Vendor's original
proposal must include the Proposal Bond, (if explicitly required in
Section IV). 6. ITS reserves the right to reject any proposals, including those with
exceptions, prior to and at any time during negotiations. 7. ITS reserves the right to waive any defect or irregularity in any
proposal procedure. 8. The Vendor may intersperse their response following each RFP
specification but must not otherwise alter or rekey any of the
original text of this RFP. If the State determines that the Vendor
has altered any language in the original RFP, the State may, in its
sole discretion, disqualify the Vendor from further consideration.
The RFP issued by ITS is the official version and will supersede any
conflicting RFP language submitted by the Vendor. The Vendor must conform to the following standards in the preparation
of the Vendor's proposal: 1. The Vendor is required to submit one clearly marked original
response and 1010 identical copy/copies of the complete
proposal, including all sections and exhibits, in three-ring
binders.
2. To prevent opening by unauthorized individuals, all copies of
the proposal must be sealed in the package. A label containing
the information on the RFP cover page must be clearly typed and
affixed to the package in a clearly visible location.
3. Number each page of the proposal.
4. Respond to the sections and exhibits in the same order as this
RFP.
5. Label and tab the responses to each section and exhibit, using
the corresponding headings from the RFP.
6. If the Vendor does not agree with any item in any section, then
the Vendor must list the item on the Proposal Exception Summary
Form. (See Section V for additional instructions regarding
Vendor exceptions.)
7. Occasionally, an outline point in an attachment requests
information which is not applicable to the products/services
proposed. If the Vendor is certain the point does not apply to
the given RFP, the Vendor should respond with "NOT APPLICABLE."
8. Where an outline point asks a question or requests information,
the Vendor must respond with the specific answer or