ACM Operations and Maintenance Program - Mass.gov

NOTICE
This "GENERIC" Operations and Maintenance Program (O&M Program) is
provided as a guide to use in developing an O&M Program for a specific
building. It is essential that this "GENERIC" O&M Program be custom fitted
to the building in which it will reside. Reviewing this document, and the
accompanying "Work Practices" document, you will observe that sections
requiring specific building information and practices are omitted. As
often as practical, sample information is included for use as a reference
in customizing this O&M Program to a specific building. In order to adapt
this O&M Program to a specific building, a complete asbestos building
inventory must be conducted which will provide specific information that
will aid in tailoring this program to a specific building. Information on
key building personnel and occupants must be added to this O&M Program and
a review of the section on "Work Practices" must be completed along with
additional customization. This O&M Program will assist users in creating
an Operations and Maintenance Program specific to their building, but this
document should not be implemented in its current state.
Please be on notice that this O&M Program is generic in scope and requires
inclusion of additional, essential information prior to implementation. DRAFT
ACBM Operations and Maintenance Program GENERIC
August 1, 2005
Control Copy #__
EMERGENCY CONTACT LIST 1. Asbestos Coordinator: 2. Asbestos NESHAPs Contact, Air Management Division:
USEPA, Region 1,
One Congress Street, Suite 1100
Boston, MA 02114
(617) 918-1852 3. Massachusetts Departments of Labor and Workforce Development:
Division of Occupational Safety
1001 Watertown Street
West Newton, MA 02465
(617) 969-7177 4. Massachusetts Department of Environmental Protection:
Air Quality Section Chief, Division of Air Quality Control
Met Boston/North Region
One Winter Street
Boston, MA 02108
(617) 654-6500, (617) 654-6595
617.
6. Tenant Agency Coordinators:
Tenant 1:
Primary: TBD
Secondary: TBD
Tenant 2:
Primary: TBD
Secondary: TBD
Preface This Operations and Maintenance Program (O&M) has been developed to address
the management of asbestos containing building materials. The primary
purpose of the O&M Program is to mitigate the exposure of building
occupants, maintenance workers, and outside contractors to asbestos fibers.
The procedures contained in this program have been developed to address
common operations and maintenance activities as well as less frequent
activities that are likely to disturb asbestos containing materials within
the building. This O&M Program must be tailored to each specific building in which it
will be utilized. Without essential sections, such as "Appendix F",
including a complete asbestos inventory of the subject building, this O&M
Program shall remain incomplete. An O&M program is not required by Federal or State regulations for
commercial office buildings. The establishment of this O&M plan, when
complete and specifically tailored to a subject building, should exceed
regulatory requirements and establish precautions, practices, and
procedures for handling asbestos containing materials that are more
stringent than regulations require. In an effort to provide an O&M program that is maximally protective of
building occupants, an additional conservative approach is established
within this program. In order to minimize the potential for exposure to
asbestos fibers in the building, the following policy shall be established:
that all maintenance, operations, and non-routine work will be conducted
under the assumption that asbestos containing materials are present. This
shall include all operations and maintenance work, cleaning and
housekeeping work, and all building system work, such as telecommunications
and computer networks, electrical, HVAC, and plumbing. This conservative approach to asbestos management recommends that all
building occupants complete two hours of asbestos awareness training, which
shall include training in this policy and the existence and content of this
O&M Program. Operations and maintenance personnel and all outside building
system contractors shall complete, at a minimum, an approved sixteen hour
training program for Asbestos Associated Project Workers. In addition,
operations and maintenance personnel and outside contractors shall receive
training in the building's specific procedures related to their tasks. This program is designed to mitigate potential exposures to asbestos fibers
from planned procedures and to minimize the opportunity for unplanned
release of asbestos fibers. The program addresses operations and tasks from
experience as well as anticipated procedures. However, every situation that
may involve asbestos containing materials cannot be anticipated. If there
is a question about the possibility of encountering asbestos containing
materials during any task or operation in the building, assume that
asbestos is present. The building management and/or asbestos coordinator
can provide guidance and proper procedures for completing the task safely.
Table of Contents 1. INTRODUCTION 1 2.0 SCOPE AND OBJECTIVES 3 3.0 CRITICAL ROLES 4 4.0 COMMUNICATION.......... 6 4.1 Communication with Tenants 6
4.2 Outside Contractor Communication 7
4.3 Employee Communication 7
4.4 Notification to Agencies 7 4.4.1 Notification Requirements 8
4.4.1.1 Planned Operations Involving ACBM: 8
4.4.1.2 Emergencies Involving ACBM: 8
4.4.2 Steps to Take for Notifying Regulatory Agencies 9
4.4.3 Timetable for Regulatory Notifications for Planned Work
Involving Abatement 9
4.4.4 Timetable for Regulatory Notifications for Emergencies
Involving ACBM 9 4.5 Warning Signs and Labels
...........................................................................
10 5.0 LOCATIONS OF ACBM 12 6.0 TRAINING 13 6.1 Asbestos Coordinator 13 6.2 Building Maintenance Staff (16 Hour Trained) 14 6.3 Other Building Workers and Building Occupants
.............................................14 6.4 Outside Contractors 15 6.4.1 Large Scale Asbestos Related Work 15
6.4.2 Small Scale Asbestos Related Work 15
6.4.3 Other Outside
Contractors..................................................................
...... 16
Table of Contents 7.0 WORKER PROTECTION PROGRAM 17 7.1 Program Administrator
............................................................................
.. 17 7.2
Recordkeeping...............................................................
...........................17 7.3 Medical
Surveillance..................................................................
................ 18 7.3.1 Who Should Receive Medical
Surveillance...................................................
19
7.3.2 Frequency of the Medical
Examination.........................................................
19
7.3.3 Information Building Management will Provide to Physician
............................. 19
7.3.4 Content of Examination
..........................................................................
19 7.4 Respiratory Protection
Program..................................................................
20 7.4.1 Criteria for Selection of Respirators 21
7.4.2 Selection of Respirators 22
7.4.3 Fit Testing 22
7.4.3.1 Fit Check Procedures 23
7.4.3.2 Fit Test Procedures 23
7.4.4 Employee Training 24
7.4.5 Medical Surveillance 24
7.4.6 Respirator Maintenance and Storage 24
7.4.7 Program Evaluation 25 7.5 Protective Clothing 25 7.6 Personal Air Monitoring 25 8.0 EMERGENCY RESPONSE 27 8.1 Minor Fiber Release Episodes 27 8.1.1 Procedures for Control: 27 8.2 Major Fiber Release Episode 28 8.2.1 Procedures for Control: 29 9.0 PROCEDURES FOR PLANNED ACTIVITIES 31 9.1 Work Practices for Routine Maintenance and Custodial Operations
in Which Disturbance to ACM is Unlikely 31
Table of Contents 9.2 Work Practices for Routine Maintenance and Custodial Operations
in Which Disturbance to ACM is
Likely..................................................................
... 32 9.3 Quality Assurance 34 9.4 Routine Cleaning 34 9.5 Ceiling Tiles 36 9.5.1 Notice Of Restricted Activities 36
9.5.2 Reporting Damaged or Missing Ceiling Tiles 36
9.5.3 Addressing Fallen Ceiling Tiles 37
9.5.4 Periodic Inspection 37 9.6 Occupation of Areas with Exposed Spray-on Asbestos 37 10.0 EQUIPMENT AND MATERIALS 38 10.1 Equipment ... 38 10.2 Materials 38 11.0 ACM DISPOSAL PROCEDURES 40 11.1 General Disposal Procedures 40 Point of Generation
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