agency emergency - Cobb County Community Services Board

AGENCY EMERGENCY
PLAN AND PROCEDURES HANDBOOK FOR EMERGENCIES LIFE SKILLS AND PREVENTION COBB COUNTY COMMUNITY SERVICES BOARD
DOUGLAS COUNTY COMMUNITY SERVICES BOARD
COBB COUNTY COMMUNITY SERVICES BOARD
DOUGLAS COUNTY COMMUNITY SERVICES GOARD AGENCY EMERGENCY PLAN
The agency emergency plan is written to provide a safe work environment.
In partial fulfillment of that responsibility the Cobb Douglas Count
Community Services Board and the Douglas County Community Service Board has
designed an emergency plan to ensure the safety of all clients, personnel,
families and visitors during emergency situations. The staff is trained to
save lives and prevent or minimize danger to property and equipment. The
emergency plan is designed to teach and guide staff in prevention as well
as respond to a variety of emergency situations within the organization.
Staff initiates safety measures through fire and emergency drills,
inspections and education. The Executive Director or the designee has primary responsibility for the
direction and control of all aspects related to emergency management and
planning for the agency. In coordination with the members of the
Management Team, the Executive Director makes decisions concerning the
short and long term effects of an emergency, determining status of
staffing, interfacing with the media, contacting the emergency management
agencies to exchange information and ordering the shutdown of a facility or
program including the evacuation of residential clients and staff to
another location due to unsafe living conditions and/or disastrous
conditions. The location site is written at the bottom of the back page of
the Emergency Information Data Sheet for each specific site. In the event
that the evacuation site is not possible, an alternate location will be
decided by the Executive Director. The CSB will have an agreement with
outside facilities that are used for relocation of clients. Involuntary
clients will be transported by the local sheriff s department, and
voluntary client will be transported by agency vans. The Executive Director or the designee notifies the Behavioral Health and
Developmental Disabilities department (DBHDD), and depending on what county
the incident occurs, the Cobb and/or Douglas Community Services Boards. In
residential services the Georgia Department of Community Health, Healthcare
Facility Regulation office must be notified within 24 hours if an emergency
situation does happen which dictates the emergency implementation of the
plan and/or result in injury or loss of life. The Program Directors work
with staff in assessing emergencies and determining response to the
situation, identify client and staff needs, and help in facilitating
meeting those needs. The Site Supervisor or the person in charge at the site is responsible for
evaluating and determining the necessity to evacuate the building and to
notify their supervisor of any emergency that causes interruption of normal
operations or endangerment at the agency site. The emergency plan will consist of the following measures involving
prevention, preparedness and instructions on handling an emergency
situation if should one occur. Each agency site has a designated safety officer who is responsible for
overseeing the overall safety of the site. Each safety officer is
encouraged to fill out a Safety Officer Flow Sheet each month as a reminder
of his/her duties regarding safety measures. The emergency plan consists of the following measures involving prevention,
preparedness and instructions on handling an emergency situation if should
one occur. Each agency site has a copy of the HELP (Handbook for Emergencies, Life
Skills and Prevention). New employees are given a copy of the book, with
sample forms, during orientation. The book is divided into emergency codes
(fire, weather conditions, security, missing persons, medical emergencies,
and man power assist.) ? Code Black Bomb Threat
? Code Blue Medical Emergencies
? Code Gray Weather Conditions
? Code Green Manpower Assist
? Code Red Fire
? Code White Missing Persons
? Code Yellow Security
? Code Orange is an accumulation of other emergencies and safety
issues The topics under each code have simple written instructions to guide a
person through all types of emergencies. The Handbook for Emergencies, Life Skills and Prevention (H.E.L.P) contains
the following: General Tab
. Description and overview of the Emergency Codes
. Hazardous Vulnerability Scale Information and Scale Sheet
. Emergency Information Data List and form
. Emergency Community Resource List
. Emergency Notification Phone Tree fact sheet
. Self-Inspections fact sheet with walk through check lists for
Agency and Personal Care homes
. Schematic Floor Plans/Drawings/Evacuation fact sheet
Code Black - Bomb Threat
. Types of Bomb Threat - Individual, phone, email
. Bomb Threat Report Form
Code Blue - Medical Emergencies
. Abdominal thrusts procedure for Choking
. CPR
. First Aid and First Aid Assessment Form
. Injured person unconscious and breathing
. Heat Exhaustion and Stroke
Code Gray - Severe Weather
. Tornadoes, Thunderstorm
. Earthquakes
. Hurricanes
. Flooding
. Snow or Ice Storm
. Emergency/Disaster Drill Report Form
Code Green - Manpower Assist
. Signs of Anger
. Strategies for escalating behaviors
. Strategies for someone with a weapon
. Firearms and Weapons
Code Red - Fire
. Fire emergency preparedness, evacuation prevention
. R.A.C.E
. P.A.S.S
. Stop, Drop and Roll
. Fire Drill/Fire Report
. Fire Extinguisher and Emergency Lights logs
. Smoke Detectors
. Automatic Fire Sprinklers
. No smoking
. Space Heaters
Code White- Missing Person
. How to report a missing person
. What to know when a person is missing
. AWOL
Code Yellow - Security
. Identification
. Access
. Active Shooter
. Avoiding Risks
. Communication
. Security System
. Safety outside the Office
. Transporting Clients
. Reference guide called "Keep Safe - A guide to personal safety"
Code Orange - Miscellaneous Emergencies
. Power Failure - Emergency Light Log
. Gas Safety
. Water Safety - Water temperature check log
. Unanticipated Interruption of Utilities
. Explosions
. Toxic fumes/toxic spill/ Shelter-in- Place/hazardous material
incident/
. Shelter-In-Place
. Emergency Readiness Equipment: First Aid Kits, Emergency Kit,
Personal Protection Equipment - Emergency Kit Supplies, PPE and First Aid
check lists
. Emergency Readiness: Community Wide Disasters/defusing &
debriefing
. Disaster Drill/Disaster Report
. Emergency information cards
. Material Safety Data Sheets
Chemical/cleaning products approved list
Bleach Safety poster
. Safety Officer Site Flow Sheet References Library Other Emergency Code Colors
Emergency Codes will be used throughout the agency to communicate impending
or real emergencies to staff in a consistent, systematic manner so that
staff can respond appropriately. The following codes, except the orange
code, are located on the back of the Employee ID badge and are to be used
to communicate emergencies or potentially hazardous situations.
|CODE BLACK|BOMB - Evacuate the building |
|CODE BLUE |MEDICAL EMERGENCIES - medically trained |
| |staff in particular responds if in on the|
| |site. CPR may be needed |
|CODE GRAY |SEVERE WEATHER - follow instructions at |
| |site |
|CODE GREEN|MANPOWER ASSIST - all available staff |
| |respond to help |
|CODE RED |FIRE - follow the fire drill and fire |
| |procedure R.A.C.E. & P.A.S.S. |
|CODE |SECURITY - lock the building and secure |
|YELLOW |the building |
|CODE WHITE|MISSING PERSON - follow the site |
| |procedure |
|CODE |Other emergencies |
|ORANGE | |
HAZARDOUS VUNERABILITY SCALE
Agency sites are assessed annually with the Hazardous Vulnerability
Assessment Questionnaire to determine potential risk factors for disasters.
Although the information obtained from the questionnaire does not
guarantee absolute protection from disasters, it does allow the facility
staff to heighten their awareness in carrying out basic defensive steps,
increase safety monitoring, identify items of high vulnerability, and
encourages appropriate communication with local community resources. The
questionnaire is designed to reduce the impact of a terrorist attack and/or
disaster failure. The Hazardous Vulnerability Assessment Questionnaire consists of the
following:
a. Questionnaire to be completed by the facility site annually,
preferably during the month of May and/or as needed.
b. The subjective process assists in determining potential risk status
of a facility site if ever a disaster should occur.
c. An assessment of level of threat to a facility and the availability
of community resources.
d. The topics of vulnerability included on the Questionnaire
include:
1. General
2. Floods