U - Osd.mil

U.S. ARMY
SBIR 05.2 PROPOSAL SUBMISSION INSTRUCTIONS The Army strives to maintain its technological edge by partnering with
industry and academia. Agile, free thinking, small, high tech companies
often generate the most innovative and significant solutions to meet our
soldiers' needs. The Army seeks to harness these talents for the benefit of
our soldiers through the SBIR Program. The Army Research Office - Washington (ARO-W) is responsible for execution
of the Army SBIR program. Information on the Army SBIR Program can be
found at the following website: http://www.aro.army.mil/arowash/rt/. For
technical questions about the topic during the pre-solicitation period (2
May - 14 Jun 2005), contact the Topic Authors listed for each topic in the
solicitation. To obtain answers to technical questions during the formal
solicitation period (15 Jun - 15 Jul 2005), visit
http://www.dodsbir.net/sitis/. For general inquiries or problems with the
electronic submission, contact the DoD Help Desk at 1-866-724-7457 (8am to
5pm EST). The Army participates in one DoD solicitation each year and evaluates
submitted proposals using the criteria described in section 4.2 and 4.3.
Army scientists and technologists have developed 246 technical topics, and
the Phase III dual-use applications for each, that address Army mission
requirements. Only proposals submitted against the specific topics
following this introduction will be accepted. The Army is transforming to better meet small-scale contingencies without
compromising major theater war capability. This transformation has had a
major impact on the entire Army Science and Technology (S&T) enterprise --
to include the SBIR program. To supply the new weapon systems and
supporting technologies needed by the transformed Future Force (FF), the
Army initiated the Future Combat Systems (FCS) program. The SBIR program is
aligned with current FCS and FF technology categories -- this will be an
ongoing process as FF/FCS needs change and evolve. All of the following
Army topics reflect FF and FCS technology needs. Over 70% of the topics
also reflect the interests of the Army acquisition (Program Manager/Program
Executive Officer) community.
Electronic Submission of Proposals Using the DOD SBIR Proposal Submission
System
The entire proposal (which includes Cover Sheets, Technical Proposal, Cost
Proposal, and Company Commercialization Report) must be submitted
electronically via the DoD SBIR/STTR Proposal Submission Site
(http://www.dodsbir.net/submission/); the Army WILL NOT accept any
proposals which are not submitted via this site. The Army WILL NOT accept
a hardcopy of the proposal or an email submission. Hand or electronic
signature on the proposal is also NOT required. The DoD SBIR/STTR Proposal Submission Site allows your company to come in
any time (prior to 15 Jul 2005) to upload an updated Technical Proposal or
edit your Cover Sheets, Cost Proposal and Company Commercialization Report.
The small business is responsible for performing a virus check on each
proposal before it is uploaded electronically. The detection of a virus on
any submission may be cause for the rejection of the proposal. The
submission site does not limit the overall file size for each electronic
proposal submission. However, file uploads may take a great deal of time
depending on the internet provider's connection speed and the size of the
file. If you experience problems uploading a proposal, call the DoD Help
Desk 1-866-724-7457 (8am to 5pm EST). A confirmation of receipt will be
sent via e-mail shortly after the closing of the solicitation. Selection
and non-selection letters will also be sent electronically via e-mail. Any proposal involving the use of Bio Hazard Materials must identify in the
Technical Proposal whether the contractor has been certified by the
Government to perform Bio Level - I, II or III work. Reminder! All proposals written in response to topics in this solicitation
must be received by 6 AM, 15 July 2005. Please submit proposals early to
avoid delays due to high user volume. Late proposals will not be accepted.
PROPOSAL FORMAT (25 pages maximum) Cover Pages. (http://www.dodsbir.net/submission/). As instructed on the
web site, prepare a Proposal Cover Sheet, including a brief description of
the problem or opportunity, objectives, effort and anticipated results.
Expected benefits and Government or private sector applications of the
proposed research should also be summarized in the space provided.
Technical Proposal. Create a single file and put your firm name, topic
number, and proposal number in the header of each page. You can not upload
the technical proposal to the DoD Submission Site until you have created a
coversheet and been assigned a proposal number. Technical proposals must be
in PDF format for evaluation purposes. Verify upload - you are
responsible for verifying your technical proposal uploaded successfully.
You can view or download your technical proposal in PDF format by clicking
on the check proposal upload button from the cover sheet table list.
Remember to review carefully; what you see when you click on the check
proposal upload button is what the evaluator will see. If the offeror proposes to use a foreign national(s) [any person who is NOT
a citizen or national of the United States, a lawful permanent resident, or
a protected individual as defined by 8 U.S.C. 1324b(a)(3) - refer to
section 2.15 at the front of this solicitation for definitions of "lawful
permanent resident" and "protected individual"] as key personnel, the
following information should be provided: individuals full name (including
alias or other spellings of name), date of birth, place of birth,
nationality, registration number or visa information, port of entry, type
of position and brief description of work to be performed, address where
work will be performed, and copy of visa card or permanent resident card. Special note about research involving animal or human subjects, or research
requiring access to government resources of any kind. Small businesses
should plan carefully for research involving animal or human subjects, or
requiring access to government resources of any kind. Animal or human
research must be based on formal protocols that are reviewed and approved
both locally and through the Army's committee process. Resources such as
equipment, reagents, samples, data, facilities, troops or recruits, and so
forth, must all be arranged carefully. The few months available for a
Phase I effort may preclude plans including these elements, unless
coordinated before a contract is awarded. The Army implemented the use of a Phase I Option that may be exercised to
fund interim Phase I activities while a Phase II contract is being
negotiated. Only Phase I efforts selected for Phase II awards through the
Army's competitive process will be eligible to exercise the Phase I
Option. The Phase I Option, which must be included as part of the Phase I
proposal, covers activities over a period of up to four months and should
describe appropriate initial Phase II activities that may lead to the
successful demonstration of a product or technology. If the Phase I Option
is submitted, it must be included within the 25-page limit for the Phase I
proposal. Cost Proposal. ($120,000 maximum) A firm-fixed-price Phase I Cost Proposal
must be submitted in detail online. Proposers that participate in this
Solicitation must complete the Phase I Cost Proposal not to exceed the
maximum dollar amount of $70,000 and a Phase I Option Cost Proposal (if
applicable) not to exceed the maximum dollar amount of $50,000. Phase I
and Phase I Option costs must be shown separately but may be presented side-
by-side on a single Cost Proposal.
Company Commercialization Report. The Commercialization report must be
included with each proposal submitted to the Army. Refer to section 3.5.d
of the Solicitation for detailed instructions on the Company
Commercialization Report. If commercialization information has not been
updated in the past year, or you need to review a copy of the report, visit
the DoD SBIR Proposal Submission Site at
http://www.dodsbir.net/submission/. Please note that improper handling of
the Commercialization Report may result in the proposal being substantially
delayed and that information provided may have a direct impact on the
evaluation of the proposal. The Company Commercialization Report does not
count toward the 25-page Phase I proposal limitation.
Be reminded that section 3.5.a of this solicitation states: "If your
proposal is selected for award, the >technical abstract and discussion of
anticipated benefits will be publicly >released on the Internet (on the DoD
SBIR/STTR web site (www.acq.osd.mil/sadbu/sbir//)"; therefore, do not
include proprietary or >classified information in these documents. DoD
will not accept classified proposals for the SBIR Program. Note also that
the DoD web site contains timely information on firm, award, and abstract
data for all DoD SBIR Phase I and II awards going back several years. Proposals not conforming to the terms of this solicitation will not be
awarded and unsolicited proposals will not be considered. Awards will be
subject to the availability of funding and successful completion of
contract negotiations. The Army typically provides a firm fixed price
contract or