Further Word 2000

Further Word 2000 Practical workbook
Aims and Learning Objectives
By the end of this course you will be able to: . use styles, templates and outline numbering systems . create tables . use columns and sections . work with pictures and watermarks . create a table of contents
Document Information
Format conventions
The following format conventions are used in this document:
|Computer input that you type is |http://www.bristol.ac.uk |
|shown in a bold Courier font | |
|Computer output, menu names and |Save, Go to, Refresh |
|options, buttons, URLs are shown| |
|in a Courier font | |
|Text that you must replace is |Enter your username |
|shown in italics | |
|Computer keys that you must |, , , |
|press are in a bold Courier font| |
|and enclosed in angle brackets | |
|Instructions for users of other |Example text like this |
|software versions are displayed | |
|in a boxed area. | | Related documentation The following local documents are available from the web at:
www.bristol.ac.uk/is/selfhelp/documentation/docs-current.htm
Getting started with Word (document word00-t8)
Mail merge with Word 2000 (document word00-t4)
Contents
Format conventions
Related documentation Task 1 Using styles 1
Heading styles 1
Redefine an existing style 2
Create a new style 3 Task 2 Document templates 4
Create a new template 4
Attaching templates 5
Deleting templates 5 Task 3 Outline numbering 6 Task 4 Columns and sections 7 Task 5 Working with pictures 8
Insert a picture 8
Add a caption 8
Add symbols 9 Task 6 Footnotes and endnotes 10 Task 7 Tables of contents 11
Inserting a table of contents 11 Task 8 Tables and borders 13
Insert a table 13
Change the width of the table columns 13
Borders and shading 15
Align the table and the text 15
Sort the table 15
Insert a row and add a formula 15
Merging and splitting cells 16
Converting tables 16
Additional exercises 18 Task 9 Additional practice 19
Section practice 19 Task 10 'Nice to know' extras 20
Inserting the date 20
Drop caps 20
Format painter 20
Floating vs. inline pictures 21
Create a watermark 21
Picture bullets 22
Use symbols as bullets 22
Using MS Draw toolbar 23
Printing options 23
Grammar checking and the thesaurus 24
Sharing documents for use in previous versions 24 Task 11 Automatic editing 25
AutoComplete 25
AutoCorrect 25 Task 12 Word options 26
Toolbar Options 26
Save options 26
View options 26
Appendix A Outline numbering example A-1
Appendix B Bristol.doc - formatted B-1 Introduction This document describes more features of the word processing package
Microsoft Word. The practical instructions in this document use one
document and three graphics files (Source2.doc, univ.gif, ua2-35.gif and
sus_bridge.jpg) which are assumed to be stored on the PC. If you are doing this practical in a training room in the Computer
Centre, the file should be stored in the folder C:User\Word\Further. If
you are using your own system, you can obtain these files from:
www.bristol.ac.uk/is/selfhelp/documentation/word00-t9/word00-t9.exe. Copy
this file to a folder on your hard disk and run it before starting these
notes.
Prerequisites Attendance on Information Services course Getting started with Word
(CC1SWW) or familiarity with contents of Getting started with Word
(document word00-t8). Using styles . To use styles to make the formatting of your text consistent. Open the file C:\User\Word\Further\Source2.doc and re-save it in the same
folder as Bristol.doc. Often when someone alters the style of the text they are using,
all they do is change the font style, size, colour etc using the
toolbars. The text is all styled with a Normal style and
altered to fit. This document only uses the Normal style and so far nothing has
been restyled. When you are producing longer documents, or several documents
you want styled in the same way, it is much better to use the
style options that are available to you in Word. Click on the dropdown box on the left of the style box on the formatting
toolbar to see the standard options available. If the style box is not
displayed as one of the recently used toolbar buttons, select
Tools/Customize/Options and remove the tick next to Standard and Formatting
toolbars share one row for the purpose of this exercise. The style of a paragraph is the combination of character and
paragraph formatting that has been applied to it. If you define styles to use for normal text and headers, it is
very easy to keep the formatting consistent throughout the
document without having to format each paragraph individually. Some styles are always present by default (that is, without you
having to do anything). There are three styles for headings
(Heading 1, Heading 2 and Heading 3), a Default Paragraph Font
style and a Normal style, which is the style used if you don't
specify anything else.
Heading styles Click anywhere in the heading The City of Bristol. Now use the style box to select Heading 1.
Click anywhere in the heading beginning Well provided with...
and use the Heading 2 style. Do the same for the heading
beginning Useful contacts... Redefine an existing style This practical redefines the Normal style to set the normal character and
paragraph formatting. This style will be specific to this document. Put your cursor anywhere in the paragraph beginning Bristol,
the regional capital of the South West... Click Format/Style to go to the Style dialog box. Check that
Normal is highlighted in the Styles box. Click on Modify to go to the Modify Style dialog box. Check that
Normal appears in the Name box. Click on Format/Font to go to the Font dialog box. Change Font
to Arial and Size to 11. Click on OK to return to the Modify
Style dialog box. Click on Format/Paragraph to go to the Paragraph dialog box. Change
Alignment to Justified and Spacing After to 12 points. Click on OK to
return to the Modify Style dialog box. Click on OK to return to the Style dialog box.
Click on Apply to implement the changes.
If only some of the selected text has been reformatted at this stage, this
is because some text has manual formatting applied to it. With the text
still selected, press (that is, hold down the key and
press the Space bar) to remove any manual formatting. The Normal style now has Arial 11 point as the character format.
The Paragraph format is Justified with one line of space after
each paragraph. The body text of the document should now be in
the new Normal style. Click in one of the paragraphs and look at Format/Style and
check the style description displayed. It should be just as you
set it. Now redefine the Heading 1 style. Click in the first line and check that the style box shows
Heading 1. Click on Format/Style and redefine the style to be
size 18 and Centred. Redefine Heading 2 to be size 16, Bold (not Italic) with Paragraph settings
as Left aligned, Spacing before as 12, Spacing after as 6. Note that all the Heading 2's change when you apply the new
setting. Create a new style Click in the paragraph beginning Bristol, originally called Brigstow... Select Format/Style and click on the New button.
Type Quote as a name for the style and then on Format.
Format the style as follows:
Font as Times New Roman, Size 10 and Italic. Paragraph to be Justified, with a Left and Right indent of 1" or
2.5 cm and with Space Before and After as 12 points. Click on OK and Apply.
Select the first address and from the Format menu, choose Style and New. Type Address in the Name box and make the paragraph s