State of Nebraska (State Purchasing Bureau) - Nebraska DAS

State of Nebraska (State Purchasing Bureau) REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES FORM
RETURN TO:
State Purchasing Bureau
301 Centennial Mall South, 1st Fl
Lincoln, Nebraska 68508
OR
P.O. Box 94847
Lincoln, Nebraska 68509-4847
Phone: 402-471-2401
Fax: 402-471-2089
|SOLICITATION NUMBER |RELEASE DATE |
|RFP 4479Z1 |August 27, 2013 |
|OPENING DATE AND TIME |PROCUREMENT CONTACT |
|November 12, 2013 2:00 p.m. Central Time |Michelle Musick/Nancy Storant |
This form is part of the specification package and must be signed and
returned, along with proposal documents, by the opening date and time
specified.
PLEASE READ CAREFULLY!
|SCOPE OF SERVICE |
The State of Nebraska, Administrative Services (AS), Materiel Division,
Purchasing Bureau, is issuing this Request for Proposal, RFP Number 4479Z1
for the purpose of selecting a qualified contractor to provide a Law
Enforcement Records Management System with support, Data Migration from
current systems, and an option to purchase a Computer-aided Dispatch system
with support.
First round written questions are due no later than September 16, 2013, and
should be submitted via e-mail to as.materielpurchasing@nebraska.gov.
Written questions may also be sent by facsimile to (402) 471-2089. Bidder should submit one (1) original and twelve (12) copies of the entire
proposal. In the event of any inconsistencies among the proposals, the
language contained in the original proposal shall govern. Proposals must
be submitted by the proposal due date and time. PROPOSALS MUST MEET THE REQUIREMENTS OUTLINED IN THIS REQUEST FOR PROPOSAL
TO BE CONSIDERED VALID. PROPOSALS WILL BE REJECTED IF NOT IN COMPLIANCE
WITH THESE REQUIREMENTS. 1. Sealed proposals must be received in State Purchasing by the date and
time of proposal opening indicated above. No late proposals will be
accepted. No electronic, e-mail, fax, voice, or telephone proposals will
be accepted.
2. This form "REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES" MUST be
manually signed, in ink, and returned by the proposal opening date and
time along with bidder's proposal and any other requirements as specified
in the Request for Proposal in order to be considered for an award.
3. It is the responsibility of the bidder to check the website for all
information relevant to this solicitation to include addenda and/or
amendments issued prior to the opening date. Website address is as
follows: http://das.nebraska.gov/materiel/purchasing/rfp.htm
4. It is understood by the parties that in the State of Nebraska's opinion,
any limitation on the contractor's liability is unconstitutional under
the Nebraska State Constitution, Article XIII, Section 3, and that any
limitation of liability shall not be binding on the State of Nebraska
despite inclusion of such language in documents supplied with the
contractor's bid or in the final contract.
TABLE OF CONTENTS REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES FORM i
TABLE OF CONTENTS ii
GLOSSARY OF TERMS v
I. SCOPE OF THE REQUEST FOR PROPOSAL 1 A. SCHEDULE OF EVENTS 1 II. PROCUREMENT PROCEDURES 2 A. PROCURING OFFICE AND CONTACT PERSON 2
B. GENERAL INFORMATION 2
C. COMMUNICATION WITH STATE STAFF 2
D. WRITTEN QUESTIONS AND ANSWERS 3
E. ORAL INTERVIEWS/PRESENTATIONS AND/OR DEMONSTRATIONS 3
F. SUBMISSION OF PROPOSALS 4
G. PROPOSAL OPENING 4
H. LATE PROPOSALS 4
I. REJECTION OF PROPOSALS 5
J. EVALUATION OF PROPOSALS 5
K. EVALUATION COMMITTEE 5
L. MANDATORY REQUIREMENTS 5
M. REFERENCE CHECKS 6
N. SECRETARY OF STATE/TAX COMMISSIONER REGISTRATION REQUIREMENTS 6
O. VIOLATION OF TERMS AND CONDITIONS 6 III. TERMS AND CONDITIONS 7 A. GENERAL 7
B. AWARD 7
C. COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY
EMPLOYMENT / NONDISCRIMINATION 8
D. PERMITS, REGULATIONS, LAWS 8
E. OWNERSHIP OF INFORMATION AND DATA 8
F. INSURANCE REQUIREMENTS 9
G. COOPERATION WITH OTHER CONTRACTORS 10
H. INDEPENDENT CONTRACTOR 11
I. CONTRACTOR RESPONSIBILITY 11
J. CONTRACTOR PERSONNEL 11
K. STATE OF NEBRASKA PERSONNEL RECRUITMENT PROHIBITION 12
L. CONFLICT OF INTEREST 12
M. PROPOSAL PREPARATION COSTS 12
N. ERRORS AND OMISSIONS 12
O. BEGINNING OF WORK 13
P. ASSIGNMENT BY THE STATE 13
Q. ASSIGNMENT BY THE CONTRACTOR 13
R. DEVIATIONS FROM THE REQUEST FOR PROPOSAL 13
S. GOVERNING LAW 13
T. ATTORNEY'S FEES 13
U. ADVERTISING 14
V. STATE PROPERTY 14
W. SITE RULES AND REGULATIONS 14
X. DATA SECURITY 14
Y. PRODUCT LICENSING 14
Z. PRESERVING RIGHTS TO SYSTEM FUNCTIONALITY 15
AA. ILLICIT CODE 15
BB. SOURCE CODE ESCROW 16
CC. NOTIFICATION 16
DD. EARLY TERMINATION 17
EE. FUNDING OUT CLAUSE OR LOSS OF APPROPRIATIONS 17
FF. BREACH BY CONTRACTOR 18
GG. ASSURANCES BEFORE BREACH 18
HH. RETAINAGE 18
II. PERFORMANCE BOND 18
JJ. FORCE MAJEURE 19
KK. PROHIBITION AGAINST ADVANCE PAYMENT 19
LL. PAYMENT 19
MM. INVOICES 19
NN. AUDIT REQUIREMENTS 20
OO. TAXES 20
PP. INSPECTION AND APPROVAL 20
QQ. CHANGES IN SCOPE/CHANGE ORDERS 20
RR. SEVERABILITY 21
SS. CONFIDENTIALITY 21
TT. PROPRIETARY INFORMATION 21
UU. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION/COLLUSIVE
BIDDING 22
VV. PRICES 22
WW. BEST AND FINAL OFFER 23
XX. ETHICS IN PUBLIC CONTRACTING 23
YY. INDEMNIFICATION 23
ZZ. NEBRASKA TECHNOLOGY ACCESS STANDARDS 24
AAA. ANTITRUST 24
BBB. DISASTER RECOVERY/BACK UP PLAN 24
CCC. TIME IS OF THE ESSENCE 25
DDD. RECYCLING 25
EEE. DRUG POLICY 25
FFF. NEW EMPLOYEE WORK ELIGIBILITY STATUS 25
GGG. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND INELIGIBILITY
26 IV. PROJECT DESCRIPTION AND SCOPE OF WORK 27 A. PROJECT OVERVIEW 27
B. PROJECT ENVIRONMENT 28
C. PROJECT REQUIREMENTS/SCOPE OF WORK/BUSINESS REQUIREMENTS 36
D. PROJECT PLANNING AND MANAGEMENT 37
E. PERFORM IMPLEMENTATION 40
F. WARRANTIES 43
G. PROVIDE MAINTENANCE 45
H. TECHNICAL SUPPORT 47
I. END OF CONTRACT 48 V. PROPOSAL INSTRUCTIONS 49 A. TECHNICAL PROPOSAL 49
B. COST PROPOSAL REQUIREMENTS 56
C. PAYMENT SCHEDULE 59
D. FORMS AND ATTACHMENTS 60
E. FORM E. Deliverables 60 Form A Bidder Contact Sheet 61
Form B Bidder References Form 62
Form C Requirements and Bidder Technical Response 64
Form D Cost Proposal Templates 182
Form E Deliverables 191
Attachment 1 Source Code Escrow Agreement 193
Attachment 2 Map of NSP Troop Areas 195
GLOSSARY OF TERMS
Acceptance Test Procedure: Benchmarks and other performance criteria,
developed by the State of Nebraska or other sources of testing standards,
for measuring the effectiveness of products or services and the means used
for testing such performance. Addendum: Something added or deleted. Automated Field Reporting (AFR): Enables law enforcement units to complete
reports quickly and accurately through Dynamic form flow, thus increasing
their time in the field (mobile RMS). Agency: Any state agency, board, or commission other than the University
of Nebraska, the Nebraska State colleges, the courts, the Legislature, or
any officer or agency established by the Constitution of Nebraska. Agent: A person authorized by a superior or organization to act on their
behalf. Amend: To alter or change by adding, subtracting, or substituting. A
contract can be amended only by the parties participating in the contract.
A written contract can only be amended in writing. Amendment: Written correction or alteration. Appropriation: Legislative authorization to expend public funds for a
specific purpose. Money set apart for a specific use. AS: The State of Nebraska Administrative Services. The AS Materiel
Division, Purchasing Bureau is the issuer of this RFP. Automatic Vehicle Location (AVL): AVL systems calculate the real-time
location of any vehicle equipped with a GPS receiver. Data are then
transmitted to the transit center with use of radio or cellular
communications and can be used immediately for daily operations as well as
archived for further analysis. Award: All purchases, leases, or contracts which are based on competitive
proposals will be awarded according to the provisions in the Request for
Proposal. The State reserves the right to reject any or all proposals,
wholly or in part, or to award to multiple bidders in whole or in part.
The State reserves the right to waive any deviations or errors that are not
material, do not invalidate the legitimacy of the proposal, and do not
improve the bidder's competitive position. All awards will be made in a
manner deemed in the best interest of the State. BEAST: The Nebraska State Patrol Criminalistics Lab uses an application
from Porter Lee called the BEAST. RMS should interface with the BEAST to
pr