Getting started with Word - Exercises - UCL

UCL
Education & information support division
information systems Word 2003
Getting started with Word
Exercises Document No. IS-046 v3 Content
Task 1 - Task panes, menus and toolbars
Task 2 - Typing practice
Task 3 - Moving around a document
Task 4 - Basic editing
Task 5 - More basic editing
Task 6 - Find and replace
Task 7 - Spelling
Task 8 - Character formatting
Task 9 - Paragraph formatting
Task 10 - Views and page setup
Task 11 - Page breaks and numbering
Task12- Multiple files and file formats
Task 13 - Help
Further Exercises
Exercise 1 - Creating a document
Exercise 2 - Editing
Exercise 3 - Further editing
Exercise 4 - Copying and moving (optional)
Exercise 5 - Find and replace
Exercise 6 - Spelling
Exercise 7 - Formatting
Exercise 8 - Formatting (optional)
Exercise 9 - Formatting (optional)
Exercise 10 - Formatting paragraphs
Exercise 11 - Working with multiple documents
Exercise 12 - Page layout and printing Task 1 - Task panes, menus and toolbars 1. Display the task pane if it is not already visible. 2. Now close the task pane.
Using Menus 3. Click on View menu. 4. Click on the double arrow at the bottom of the menu to expand it. 5. Is the Ruler ticked? Click Ruler to tick or untick it. (The Ruler bars
will either reappear or disappear from your screen.) 6. Use the keyboard to open the View menu by pressing Alt+V. 7. Note that Footnotes and Comments are greyed out. Why is this? 8. Point to the Toolbar option to view the Toolbar sub-menu. How many items
are selected? 9. Point to the Insert menu. 10. Note that there are several items with ellipsis after them ... They
will all have there own dialog boxes when selected. 11. Move the mouse pointer slowly across the names of the other menus on
the Menu bar to view these menus. Note that, once one menu is expanded,
all the other menus will be expanded also. 12. Click anywhere on the screen to close the menu. 13. Open the Edit menu. Note that several options have shortcut keystrokes
listed next to them, eg, you could have pressed Ctrl+F to activate the
Find feature instead of using the Edit menu. 14. Press Esc to close the menu. 15. Point the mouse at the centre of your document screen and click the
Right mouse button. A shortcut menu will appear. 16. Click the Left mouse button away from the menu to close it. Remember
that pressing Esc will also close menus.
Using Toolbars 1. Right click anywhere on the toolbar to display the toolbar options. 2. Left click on Drawing to display the Drawing toolbar. Note that it
appears at the bottom of your document screen. 3. Right click on the Drawing toolbar and Left click on Drawing to remove
it from your screen. 4. Press Alt+V to display the View menu. Click on Toolbars to display the
dialog box. Select Table and Borders. 5. This toolbar will be displayed as a floating toolbar. You can drag the
title bar of the toolbar and place it anywhere on your screen. Click on
the Close button on the toolbar title bar to close it. 6. Click on the double arrow to the right of the Standard toolbar to
display more toolbar buttons. 7. Click on Add or Remove Buttons to display a list of Standard toolbar
buttons. Select (or deselect) the buttons you want to appear on your
toolbar. 8. Click away from your toolbar to deselect it.
Task 2 - Typing practice If you are new to word processing, you will probably benefit from some
typing practice and need to do this entire task. Otherwise you can move on
to section 4 (Editing a document). 1. Enter the following text in a new document: Jeremy Bentham The philosopher and jurist Jeremy Bentham (1748-1832) was born at
Houndsditch, London, on 15th February 1748. He proved to be something
of a child prodigy: while still a toddler he was discovered sitting at
his father's desk reading a multi-volume history of England, and he
began to study Latin at the age of three. At twelve, he was sent to
Queen's College Oxford, his father, a prosperous attorney, having
decided that Jeremy would follow him into the law, and feeling quite
sure that his brilliant son would one day be Lord Chancellor of
England. Bentham, however, soon became disillusioned with the law, especially
after hearing the lectures of the leading authority of the day, Sir
William Blackstone (1723-80). Instead of practising the law, he
decided to write about it, and he spent his life criticising the
existing law and suggesting ways for its improvement. His father's
death in 1792 left him financially independent, and for nearly forty
years he lived quietly in Westminster, producing between ten and
twenty sheets of manuscript a day, even when he was in his eighties. 2. Save the file with the name jeremy.doc on the R: drive in the
training.dir\word\getting-started folder. 3. Close the file. You are now ready to do Exercise 1. Task 3 - Moving around a document 1. Open the file bentham.doc on the R: drive in the
training.dir\word\getting-started folder. 2. Use the Page Down key to find the paragraph beginning: Even for those
who have never read... 3. From this position, using the keyboard, move one word at a time to the
text Bentham. 4. Using the keyboard, move to the end of the document in one keystroke.
What is the last word in the document? 5. Using the mouse, move to the heading The Auto-Icon. 6. Using the mouse, move to the start of the document. What keyboard
shortcut could you have used to carry out this operation? 7. Using the Go To command (on the Edit menu), move to page 2. What is the
keyboard shortcut for this command?
Task 4 - Basic editing The file bentham.doc in the r:\training.dir\word\getting-started folder is
used in this task. Correct the line spacing as you complete the tasks to maintain a line break
between paragraphs.
1. Cut the heading The Auto-Icon and use the Clipboard task pane to paste
it above the paragraph beginning: At the end of the South Cloisters...
(the paragraph above). 17. In the fourth paragraph down from the heading The Auto-Icon, the one
beginning: Not surprisingly, this peculiar relic has... Add the following
sentence to the end of the paragraph: In these cases the Auto-Icon invariably votes for the motion. 18. The last two paragraphs in the document are in the wrong order;
reposition them so that the paragraph starting: Many people have
speculated as to exactly why Bentham... is the last paragraph. 19. Copy the heading Jeremy Bentham at the top of the document and paste it
to form a new heading above the paragraph beginning: Bentham is often
credited with being one of the founders of the University of London...
(the fifth paragraph down). 20. Now copy both of the headings in the document (The Auto Icon and Jeremy
Bentham) at once using the Ctrl key to select them simultaneously. Open a
new, blank document and paste the copied headings into it using the
Clipboard task pane. Notice that all items which you have copied or
pasted in the bentham.doc document are now available on the Clipboard
task pane in the new document. 21. Close the new document without saving it, but save the bentham.doc
file. You are now ready to do Exercise 2. Task 5 - More basic editing The file bentham.doc in the r:\training.dir\word\getting-started folder is
used again for this task. 1. Add the text and UCL to the Jeremy Bentham heading you have just copied
so that the new heading reads Jeremy Bentham and UCL. 22. Now change this heading by overtyping the existing text (Jeremy Bentham
and UCL) and replace it with the heading UCL and the Founding Father. 23. In the paragraph above, delete the sentence beginning: Research into
his work continues at UCL in the Bentham Project... . (Remember that you
can select the sentence and delete in one action.) 24. Undo all of the above steps in one go, i.e. back to the point where the
subheading is returned to Jeremy Bentham and UCL. 25. Save the file with the same name - bentham.doc. You are now ready to try Exercises 3 and 4.
Task 6 - Find and replace The file bentham.doc in the r:\training.dir\word\getting-started folder is
used for this task. 1. The name Jeremy has been misspelled as Jeremey in several places in the
text. Using Find and Replace, correct these mistakes. 26. The word college as it occurs in the text should be capitalised.
Replace the word college with the correct capitalisation College
throughout the text. 27. Find the word defiant and replace it with the word pugnacious. 28. Find the word utilitarian and replace it with the word pragmatic (take
care not to replace the word utilitarianism). 29. Save the file with the same name - bentham.doc. You are now ready to do Exercise 5. Task 7 - Spelling The file bentham.doc in the r:\training.dir\word\getting-started folder is
used for this task. 1. Position the insertion point at the top of the document. 30. Spell-check the document. There are a number of spelling mistakes in
the document. Correct the mistakes. Listed below are some of the errors
that the spell-checker will identify: 1. The name Bentham is identified as not being in the dictionary. Choose
Ignore.
The spell check will pick up the same name 'Bentham' again. Choose
Ignore All to prevent this from happening or Add the word to the
dictionary. The same problem occurs with the text Bentham's. 2. The word contractarianism has been identified as not in the
dictionary