STATE OF MONTANA REQUEST FOR PROPOSAL (RFP) RFP ...

| |STATE OF MONTANA |
| |REQUEST FOR PROPOSAL (RFP) | |RFP Number: |RFP Title: |
|RFP14-2882P |Medicaid Drug Prior Authorization |
|RFP Response Due Date and Time: |Number of Pages: |Issue Date: |
|April 25, 2014 |56 |March 7, 2014 |
|2:00 p.m., Mountain Time | | | |ISSUING AGENCY INFORMATION |
|Procurement Officer: |State Procurement Bureau |
|Penny Moon |General Services Division |
| |Department of Administration |
| |Phone: (406) 444-2575 |
| |Fax: (406) 444-2529 |
| |TTY Users, Dial 711 |
|Website: http://vendor.mt.gov/ | | |INSTRUCTIONS TO OFFERORS |
|Return Sealed Proposal to: |Mark Face of |
| |Envelope/Package with: |
| | |
| |RFP Number: RFP14-2882P |
| |RFP Response Due Date: |
| |April 25, 2014 |
|PHYSICAL ADDRESS: |MAILING ADDRESS: | |
|State Procurement Bureau |State Procurement Bureau | |
|General Services Division |General Services Division | |
|Department of Administration |Department of Administration | |
|Room 165, Mitchell Building |P.O. Box 200135 | |
|125 North Roberts Street |Helena, MT 59620-0135 | |
|Helena, MT 59601-4558 | | |
|Special Instructions: | |OFFERORS MUST COMPLETE THE FOLLOWING |
|Offeror Name/Address: | |
| |(Name/Title) |
| | |
| | |
| |(Signature) |
| |Print name and title and sign in ink. By |
| |submitting a response to this RFP, offeror|
| |acknowledges it understands and will |
| |comply with the RFP specifications and |
| |requirements. |
|Type of Entity (e.g., corporation, LLC, |Offeror Phone Number: |
|etc.) | |
|Offeror E-mail Address: |Offeror FAX Number: |
|OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE | TABLE OF CONTENTS
PAGE Instructions to Offerors 3 Schedule of Events 4 Section 1: Introduction and Instructions 5
1.1 Introduction 5
1.2 Contract Period 5
1.3 Single Point of Contact 5
1.4 Required Review 5
1.5 General Requirements 6
1.6 Submitting a Proposal 6
1.7 Costs/Ownership of Materials 7
Section 2: RFP Standard Information 8
2.1 Authority 8
2.2 Offeror Competition 8
2.3 Receipt of Proposals and Public Inspection 8
2.4 Classification and Evaluation of Proposals 8
2.5 State's Rights Reserved 10
Section 3: Scope of Services 11
3.1 Prior Authorization Program Overview 11
3.2 Background 11
3.3 Specifications/Requirements 13
3.4 Project Management, Organization, and Implementation 15
Section 4: Offeror Qualifications 17
4.1 State's Right to Investigate and Reject 17
4.2 Offeror Qualifications 17
Section 5: Evaluation Process 19
5.1 Basis of Evaluation 19
5.2 Evaluation Criteria 19 Appendix A - Standard Terms and Conditions 21
Appendix B - Contract 22 INSTRUCTIONS TO OFFERORS It is the responsibility of each offeror to: Follow the format required in the RFP when preparing your response.
Provide responses in a clear and concise manner. Provide complete answers/descriptions. Read and answer all questions and
requirements. Proposals are evaluated based solely on the information and
materials provided in your written response. Use any forms provided, e.g., cover page, budget form, certification
forms, etc. Submit your response on time. Note all the dates and times listed in the
Schedule of Events and within the document. Late proposals are never
accepted. The following items MUST be included in the response.
Failure to include ANY of these items may result in a nonresponsive
determination. ( Signed Cover Sheet ( Signed Addenda (if appropriate) in accordance with Section 1.4.3 ( Address all mandatory requirements in accordance with Section 1.5.3 ( Correctly executed State of Montana "Affidavit for Trade Secret
Confidentiality" form, if claiming information to be confidential or
proprietary in accordance with Section 2.3.1. ( In addition to a detailed response to all requirements within Sections
3 and 4, offeror must acknowledge that it has read, understands, and
will comply with each section/subsection listed below by initialing
the line to the left of each. If offeror cannot meet a particular
requirement, provide a detailed explanation next to that requirement.
Section 1, Introduction and Instructions Section 2, RFP Standard Information Section 3.1, Prior Authorization Program Overview Section 3.2, Background Section 4.1, State's Right to Investigate and Reject Section 5, Evaluation Process Appendix A, Standard Terms and Conditions Appendix B, Contract
SCHEDULE OF EVENTS EVENT DATE RFP Issue Date March 7, 2014 Deadline for Receipt of Written Questions March 21, 2014 Deadline for Posting Written Responses to the State's Website April 4, 2014 RFP Response due Date April 25, 2014 Intended Date for Contract Award May 30, 2014*
*The dates above identified by an asterisk are included for planning
purposes. These dates are subject to change. SECTION 1: INTRODUCTION AND INSTRUCTIONS 1.1 INTRODUCTION The STATE OF MONTANA, Department of Public Health and Human Services
("State") is seeking a contractor to provide Medicaid Drug Prior
Authorization services for the Montana Health Care and Home Infusion
Programs. A more complete description of the services to be provided is
found in Section 3. 1.2 CONTRACT PERIOD The contract period is for one year, beginning July 1, 2014, and ending
June 30, 2015. The parties may mutually agree to a renewal of this contract
in one-year intervals, or any interval that is advantageous to the State.
This contract, including any renewals, may not exceed a total of seven
years, at the State's option. 1.3 SINGLE POINT OF CONTACT From the date this Request for Proposal (RFP) is issued until an offeror is
selected and announced by the procurement officer, offerors shall not
communicate with any state staff regarding this procurement, except at the
direction of Penny Moon, the procurement officer in charge of the
solicitation. Any unauthorized contact may disqualify the offeror from
further consideration. Contact information for the single point of contact
is:
Procurement Officer: Penny Moon
Telephone Number: (406) 444-3313
Fax Number: (406) 444-2529
E-mail Address: pmoon@mt.gov 1.4 REQUIRED REVIEW 1.4.1 Review RFP. Offerors shall carefully review the entire RFP.
Offerors shall promptly notify the procurement officer identified above via
e-mail or in writing of any ambiguity, inconsistency, unduly restrictive
specifications, or error that they discover. In this notice, the offeror
shall include any terms or requirements within the RFP that preclude the
offeror from responding or add unnecessary cost. Offerors shall provide an
explanation with suggested modifications. The notice must be received by
the deadline for receipt of inquiries set forth in Section 1.4.2. The State
will determine any changes to the RFP.
1.4.2 Form of Questions. Offerors having questions or requiring
clarification or interpretation of any section within this RFP must address
these issues via e-mail or in writing to the procurement officer listed
above on or before March 21, 2014. Offerors are to submit questions using
t