Article 4 ? Required Bidder Information - State of Michigan

STATE OF MICHIGAN
Department of Management and Budget
Purchasing Operations
Request For Proposal No. 071I9200277
Hospital Admissions Review and Certification for Department of Community
Health
Buyer Name: Andy Ghosh, CPPB
Telephone Number: 517-373-7396
E-Mail Address: ghosha@michigan.gov Estimated Timeline: |Key Milestone: |Date: |
|Issue Date |8/14/2009 |
|Questions Due |8/28/2009 by 12 |
| |PM |
|Bid Due Date |9/15/2009 by 3 PM|
|Anticipated Contract Start Date |1/1/2010 | RFP Checklist for Bidder Proposal Contents and Responsiveness
This checklist is provided for your convenience to help remind Bidders of
the important requirements of the RFP. The list may not be all inclusive.
The Bidder is responsible to read the RFP and submit all the required
responses. If Bidders have any questions concerning these requirements
please contact the Buyer listed on the front page of this RFP document. Article 1 and Attachment A: __________ Responses have been provided for all items requested in
Article 1, Statement of Work, as requested. Technical Proposal Requirements
have been met and responses are included within the format designated by
the State in Article 3. __________ Price Proposal, Article 1, Section 1.061, for the proposal has
been included in Bidder's proposal, according to the instructions laid out
in Article 3 and using the format in Attachment A (if required in 1.061).
If the RFP requires that pricing be sealed separately, these directions
must be followed, or the proposal may be viewed as noncompliant. Article 2: __________ Statement that a Certificate of Insurance will be provided as a
condition of award has been included. __________ Acknowledgment and concurrence with each term and condition
listed in Article 2 of the RFP document has been provided within Bidder's
proposal, with any comments or issues clearly identified. Article 3: __________ Attended any mandatory pre-bid meetings or site visit listed in
Article 3. __________ The complete proposal was submitted to the appropriate location
and on time, with one signed original, the appropriate number of additional
copies, and the instructed number of copies of the electronic version, on
3.5-inch disks or CD. Hard copy and electronic versions of pricing were
sealed separately, if instructed to do so in Article 3. __________ Bond requirements were met and submitted with the proposal (if
applicable) per Article 3. Article 4: __________ Responses have been provided for all items requested in Article
4 and includes signature by an individual authorized to legally bind
Bidder's company.
Other: __________ A copy of the Certifications and Representations from the
Bidder's bid4michigan registration has been submitted with the original
technical proposal.
Table of Contents DEFINITIONS 8 Article 1 - Statement of Work (SOW) 13
1.010 Project Identification 13
1.011 Project Request 13
1.012 Background 13
1.020 Scope of Work and Deliverables 14
1.021 In Scope 14
1.022 Work and Deliverable 17
1.030 Roles and Responsibilities 37
1.031 Contractor Staff, Roles, and Responsibilities 37
1.040 Project Plan 39
1.041 Project Plan Management 39
1.042 Reports 44
1.050 Acceptance 46
1.051 Criteria 46
1.052 Final Acceptance 46
1.060 Proposal Pricing 46
1.061 Proposal Pricing 47
1.062 Price Term 47
1.063 Tax Excluded from Price 48
1.070 Additional Requirements 48
1.071 Additional Terms and Conditions specific to this RFP 48 Article 2, Terms and Conditions 49
2.000 Contract Structure and Term 49
2.001 Contract Term 49
2.002 Options to Renew 49
2.003 Legal Effect 49
2.004 Attachments & Exhibits 49
2.005 Ordering 49
2.006 Order of Precedence 49
2.007 Headings 49
2.008 Form, Function & Utility 50
2.009 Reformation and Severability 50
2.010 Consents and Approvals 50
2.011 No Waiver of Default 50
2.012 Survival 50
2.020 Contract Administration 50
2.021 Issuing Office 50
2.022 Contract Compliance Inspector (CCI) 50
2.023 Project Manager 51
2.024 Change Requests 51
2.025 Notices 51
2.026 Binding Commitments 52
2.027 Relationship of the Parties 52
2.028 Covenant of Good Faith 52
2.029 Assignments 52
2.030 General Provisions 52
2.031 Media Releases 52
2.032 Contract Distribution 52
2.033 Permits 53
2.034 Website Incorporation 53
2.035 Future Bidding Preclusion 53
2.036 Freedom of Information 53
2.037 Disaster Recovery 53
2.040 Financial Provisions 53
2.041 Fixed Prices for Services/Deliverables 53
2.042 Adjustments for Reductions in Scope of
Services/Deliverables 53
2.043 Services/Deliverables Covered 53
2.044 Invoicing and Payment - In General 53
2.045 Pro-ration 55
2.046 Antitrust Assignment 55
2.047 Final Payment 55
2.048 Electronic Payment Requirement 55
2.050 Taxes 55
2.051 Employment Taxes 55
2.052 Sales and Use Taxes 55
2.060 Contract Management 55
2.061 Contractor Personnel Qualifications 55
2.062 Contractor Key Personnel 56
2.063 Re-assignment of Personnel at the State's Request 56
2.064 Contractor Personnel Location 56
2.065 Contractor Identification 56
2.066 Cooperation with Third Parties 57
2.067 Contractor Return of State Equipment/Resources 57
2.068 Contract Management Responsibilities 57
2.070 Subcontracting by Contractor 57
2.071 Contractor Full Responsibility 57
2.072 State Consent to Delegation 57
2.073 Subcontractor Bound to Contract 57
2.074 Flow Down 58
2.075 Competitive Selection 58
2.080 State Responsibilities 58
2.081 Equipment 58
2.082 Facilities 58
2.090 Security 58
2.091 Background Checks 58
2.092 Security Breach Notification 58
2.100 Confidentiality 59
2.101 Confidentiality 59
2.102 Protection and Destruction of Confidential Information 59
2.103 Exclusions 59
2.104 No Implied Rights 60
2.105 Respective Obligations 60
2.110 Records and Inspections 60
2.111 Inspection of Work Performed 60
2.112 Examination of Records 60
2.113 Retention of Records 60
2.114 Audit Resolution 60
2.115 Errors 60
2.120 Warranties 61
2.121 Warranties and Representations 61
2.122 Warranty of Merchantability 61
2.123 Warranty of Fitness for a Particular Purpose 61
2.124 Warranty of Title 61
2.125 Equipment Warranty 61
2.126 Equipment to be New 61
2.127 Prohibited Products 61
2.128 Consequences For Breach 62
2.130 Insurance 62
2.131 Liability Insurance 62
2.132 Subcontractor Insurance Coverage 63
2.133 Certificates of Insurance and Other Requirements 63
2.140 Indemnification 64
2.141 General Indemnification 64
2.142 Code Indemnification 64
2.143 Employee Indemnification 64
2.144 Patent/Copyright Infringement Indemnification 64
2.145 Continuation of Indemnification Obligations 65
2.146 Indemnification Procedures 65
2.150 Termination/Cancellation 65
2.151 Notice and Right to Cure 66
2.152 Termination for Cause 66
2.153 Termination for Convenience 66
2.154 Termination for Non-Appropriation 66
2.155 Termination for Criminal Conviction 67
2.156 Termination for Approvals Rescinded 67
2.157 Rights and Obligations upon Termination 67
2.158 Reservation of Rights 67
2.160 Termination by Contractor 68
2.161 Termination by Contractor 68
2.170 Transition Responsibilities 68
2.171 Contractor Transition Responsibilities 68
2.172 Contractor Personnel Transition 68
2.173 Contractor Information Transition 68
2.174 Contractor Software Transition 68
2.175 Transition Payments 68
2.176 State Transition Responsibilities 68
2.180 Stop Work 69
2.181 Stop Work Orders 69
2.182 Cancellation or Expiration of Stop Work Order 69
2.183 Allowance of Contractor Costs 69
2.190 Dispute Resolution 69
2.191 In General 69
2.192 Informal Dispute Resolution 69
2.193 Injunctive Relief 70
2.194 Continued Performance 70
2.200 Federal and State Contract Requirements 70
2.201 Nondiscrimination 70
2.202 Unfair Labor Practices 70
2.203 Workplace Safety