RFP_TV Signal Transmission Services_CJER ... - California Courts

TO: |Potential PROPOSers | |
|FROM: |Administrative Office of the Courts |
| |Education Division |
|DATE: |November 28, 2006 |
|SUBJECT/PURPOSE |Request for proposals |
|OF MEMO: |For provision of television transmission |
| |services from San Francisco, CA to Cheyenne, |
| |WY. |
|ACTION REQUIRED: |You are invited to review and respond to the |
| |attached Request for Proposals ("RFP") , as |
| |posted at |
| |http://www.courtinfo.ca.gov/reference/rfp/: |
| |Project Title: Television Signal Transmission|
| |Services |
| |RFP Number: CJER-SB10-06-SS |
|SOLICITATIONS |solicitations@jud.ca.gov |
|MAILBOX: | |
|DUE DATE & TIME |Deadline for submittal of questions pertaining|
|FOR SUBMITTAL OF |to solicitation document is: |
|QUESTIONS: |1:00 p.m. on December 6, 2006. |
|PROPOSAL DUE |Proposals must be received by: |
|DATE: |1:00 p.m. on December 13, 2006. |
|SUBMISSION OF |Proposals are to be sent to: |
|PROPOSAL: |Judicial Council of California |
| |Administrative Office of the Courts |
| |Attn: Nadine McFadden, RFP No. |
| |CJER-SB10-06-SS |
| |455 Golden Gate Avenue |
| |San Francisco, CA 94102-3688 | 1.0 GENERAL INFORMATION 1.1 Background
1.1.1 The Judicial Council of California, chaired by the Chief
Justice of California, is the chief policy making agency of
the California judicial system, including the superior
courts, appellate courts and state supreme court. The
California Constitution directs the Council to improve the
administration of justice by surveying judicial business,
recommending improvements to the courts, and making
recommendations annually to the Governor and the
Legislature. The Council also adopts rules for court
administration, practice, and procedure, and performs other
functions prescribed by law. The Council is comprised of
28 members representing the judicial system as well as the
State Bar and both houses of the State Legislature.
1.1.2 The Administrative Office of the Courts (AOC) is the staff
agency for the Judicial Council, and assists both the
Council and its chair in performing their duties. The AOC
is located in San Francisco. It is comprised of ten
divisions, including the Education Division, which produces
and delivers BTV Programming to designated court satellite
downlink sites statewide.
1.2 Satellite Broadcasting
1. The Education Division of the Administrative Office of the
Courts develops and presents educational and informational
satellite programming to judicial officers and court staff
statewide. This programming is delivered to over 250
downlink sites, located in courthouses around the state,
via the Dish Networks/Echostar BTV satellite network.
2. The AOC produces an average of nine broadcasts per month,
lasting from 1 to 8 hours per event. Recording locations
are on-site in the San Francisco central office location.
The AOC seeks the services of a qualified service provider
who can transmit to provide television transmissions
services from the San Francisco Office to a satellite
uplink site in Cheyenne, WY. The service provider will
also be able to coordinate with and provide coordinates to
authorized media news outlets. 3. The AOC is currently using compressed video signal (MPEG 6
Mbit) delivered point-to-point fiber. In the past, the AOC
has also used C-Band satellite and uncompressed video (via
fiber) delivery.
4. The State will establish an internal process for ensuring
that the State either owns or otherwise has the right to
broadcast all programming transmitted by the service under
the contract for services.
2.0 TIMELINE FOR THIS RFP
2.1 The AOC has developed the following list of key events from RFP
issuance through intent to award contract. All key dates are
subject to change at the AOC's discretion. |Event |Key Dates |
|Issue RFP |11-28-06 |
|Deadline for submittal of questions |12-6-06 |
| |by 1:00 p.m. |
|AOC posts questions and answers at |12-8-06 |
|http://www.courtinfo.ca.gov/reference/rfp| |
|/ | |
|Proposal due date and time |12-13-06 |
| |by 1:00 p.m. |
|Evaluation of proposals (estimate only) |12-14-06 thru |
| |12-20-06 |
|Notice of intent to award (estimate only)|12-22-06 |
|Negotiations & execution of contract |12-22-06 thru |
|(estimate only) |12-30-06 |
3.0 SCOPE OF SERVICES 3.1 The AOC seeks to identify and retain a qualified service
provider to provide television transmission services from our point-
of-presence (POP) at AT&T's central office in San Francisco, CA, to
Echostar Communication's uplink site in Cheyenne, WY. This RFP
is the means for prospective service providers to submit their
qualifications to the AOC and request selection as a service provider.
3.2 Services are expected to be performed by the selected service
provider between
January 1, 2007 and December 31, 2007 ("Initial Term") with two
(2) one-year
option terms to extend the agreement under the same terms and
conditions in effect for the Initial Term. These option terms
are defined as (i) First Option Term, from January 1, 2008
through December 31, 2008, and (ii) Second Option Term, from
January 1, 2009 through December 31, 2009. The decision to
exercise the Option Terms will be at the AOC's sole discretion.
3.3 The anticipated work for this project is set forth in Exhibit D,
Work to be Performed of Attachment 2, Contract Terms.
4.0 RFP ATTACHMENTS Included as part of this RFP are the following attachments:
4.1 Attachment 1, Administrative Rules Governing Request for
Proposals. Proposers shall follow the rules, set forth in
Attachment 1, in the preparation and submittal of their
proposals. 4.2 Attachment 2, Contract Terms. Contracts with successful firms
will be signed by the parties on a State of California Standard
Agreement form and will include terms appropriate for this
project. Terms and conditions typical for the requested
services are attached as Attachment 2, which consists of
Exhibits A through F.
4.3 Attachment 3, Vendor's Acceptance of the RFP's Contract Terms.
Proposers must either indicate acceptance of Contract Terms, as
set forth in Attachment 2, or clearly identify exceptions to the
Contract Terms, as set forth in Attachment 2. If exceptions are
identified, then proposers must also submit (i) a red-lined
version of Attachment 2, that clearly tracks proposed changes to
this attachment, and (ii) written documentation to substantiate
each such proposed change.
4.4 Attachment 4, Payee Data Record Form. The AOC is required to
obtain and keep on file, a completed Payee Data Record for each
vendor prior to entering into a contract with that vendor.
Therefore, vendor's proposal must include a completed and signed
Payee Data Record Form, set forth as Attachment 4.
4.5 Attachment 5, DVBE Participation Form. Proposers must
demonstrate either (i) DVBE compliance with minimum
participation goals, or (ii) written evidence of a "good faith
effort" explaining why compliance with DVBE goals cannot be
achieved. DVBE Participation goals are further explained under
item 12.0 of this RFP.
4.6 Attachment 6, Pricing Form. Proposers must propose all pricing
necessary to accomplish the work requirements of the eventual
contract. It is expected that all proposers responding to this
RFP will offer the proposer's government or comparable favorable
rates and will be inclusive of all pricing necessary to provide
the contracted work. 5.0 EVALUATION OF PROPOSALS Proposals will be evaluated by the AOC using the following criteri