proposal submission - Osd.mil

NAVY
SBIR FY04.1 PROPOSAL SUBMISSION The responsibility for the implementation, administration and management of
the Navy SBIR program is with the Office of Naval Research (ONR). The Navy
SBIR Program Manager is Mr. Vincent D. Schaper, (703) 696-8528. The Deputy
SBIR Program Manager is Mr. John Williams, (703) 696-0342. For technical
questions about the topic, contact the Topic Authors listed under each
topic on the website before 1 December 2003. For general inquiries or
problems with the electronic submission, contact the DoD Help Desk at 1-866-
724-7457 (8AM to 5PM EST). The Navy's SBIR program is a mission-oriented program that integrates the
needs and requirements of the Navy's Fleet through R&D topics that have
dual-use potential, but primarily address the needs of the Navy.
Information on the Navy SBIR Program can be found on the Navy SBIR website
at http://www.onr.navy.mil/sbir. Additional information pertaining to the
Department of the Navy's mission can be obtained by viewing the website at
http://www.navy.mil. PHASE I PROPOSAL SUBMISSION: Read the DoD Program Solicitation at www.dodsbir.net/solicitation for
detailed instructions on proposal format and program requirements. When
you prepare your proposal, keep in mind that Phase I should address the
feasibility of a solution to the topic. The Navy only accepts Phase I
proposals with a base effort not exceeding $70,000 and with the option not
exceeding $30,000. The technical period of performance for the Phase I
should be 6 months and for the Phase I option should be 3 months. The
Phase I option should address the transition into the Phase II effort.
Phase I options are typically only funded after the decision to fund the
Phase II has been made. Phase I proposals, including the option, have a 25-
page limit (see section 3.3). The Navy will evaluate and select Phase I
proposals using scientific review criteria based upon technical merit and
other criteria as discussed in section 4.0 of the program solicitation.
Due to limited funding, the Navy reserves the right to limit awards under
any topic and only proposals considered to be of superior quality will be
funded. The Navy typically provides a firm fixed price contract or awards
a small purchase agreement as a Phase I award. ALL PROPOSAL SUBMISSIONS TO THE NAVY SBIR PROGRAM MUST BE SUBMITTED
ELECTRONICALLY It is mandatory that the entire technical proposal, DoD Proposal Cover
Sheet, Cost Proposal, and the Company Commercialization Report are
submitted electronically through the DoD SBIR website at
http://www.dodsbir.net/submission. If you have any questions or problems
with the electronic submission contact the DoD SBIR Helpdesk at 1-866-724-
7457 (8AM to 5PM EST). Complete electronic submission includes the submission of the Cover Sheets,
Cost Proposal, Company Commercialization Report, the ENTIRE technical
proposal and any appendices via the DoD Submission site. The DoD proposal
submission site http://www.dodsbir.net/submission will lead you through the
process for submitting your technical proposal and all of the sections
electronically. Each of these documents is submitted separately through
the website. Your proposal must be submitted via the submission site on or
before the 6:00 a.m. EST, 15 January 2004 deadline. A hardcopy will NOT be
required. A signature by hand or electronically is not required when you
submit your proposal over the Internet. Acceptable Formats for Online Submission: All technical proposal files will
be converted to Portable Document Format (PDF) for evaluation purposes - do
not lock/protect your pdf file. The Technical Proposal should include all
graphics and attachments, but not include Cover Sheets. You are required
to include your company name, proposal number and topic number as a header
in your technical proposal document. Cost sheets can be included in the
technical proposal or submitted separately through the form available
through the Submission website. Technical Proposals should conform to the
limitations on margins and number of pages specified in the the DoD
Program Solicitation. However, your on-line Cost Proposal will only count
as one page and your Cover Sheets will only count as two, no matter how
they print out after being converted. Most proposals will be printed out
on black and white printers so make sure all graphics are distinguishable
in black and white. It is strongly encouraged that you perform a virus
check on each file you upload. If a virus is detected, the file will be
deleted. To verify that your proposal has been received, click on the
"Check Upload" icon to view your proposal. Typically, your proposal will
be virus checked and converted within the hour. However, if your proposal
does not appear after an hour, please contact the DoD Help Desk. It is
recommended that you submit early, as computer traffic gets heavy nearer
the solicitation closing and slows down the system. Within one week of the Solicitation closing, you will receive notification
via e-mail that your proposal has been received and processed for
evaluation by the Navy. Please make sure that your e-mail address is
entered correctly on your proposal coversheet or you will not receive a
notification. PHASE I ELECTRONIC FINAL REPORT: All Phase I award winners must electronically submit a Phase I summary
report through the Navy SBIR website at the end of their Phase I contract.
The Phase I Summary Report is a non-proprietary summary of Phase I results.
It should not exceed 700 words and should include potential applications
and benefits. It should require minimal work from the contractor because
most of this information is required in the final report. The summary of
the final report will be submitted through the Navy SBIR/STTR website at:
http://www.onr.navy.mil/sbir, click on "Submission", then click on "Submit
a Phase I or II Summary Report". ADDITIONAL NOTES: The Small Business Administration (SBA) has made a determination that will
permit the Naval Academy, the Navy Post Graduate School and the other
military academies to participate as subcontractors in the SBIR/STTR
program, since they are institutions of higher learning. The Navy will allow firms to include with their proposals, success stories
that have been submitted through the Navy SBIR website at
http://www.onr.navy.mil/sbir. A Navy success story is any follow-on
funding that a firm has received based on technology developed from a Navy
SBIR or STTR Phase II award. The success stories should be included as
appendices to the proposal. These pages will not be counted towards the 25-
page limit. The success story information will be used as part of the
evaluation of the third criteria, Commercial Potential (listed in Section
4.2 of this solicitation) which includes the Company's Commercialization
Report and the strategy described to commercialize the technology discussed
in the proposal. The Navy is very interested in companies that transition
SBIR efforts directly into Navy and DoD programs and/or weapon systems. If
a firm has never received a Navy SBIR Phase II it will not count against
them. Phase III efforts should also be reported to the Navy SBIR program
office noted above. NAVY FAST TRACK DATES AND REQUIREMENTS: The Fast Track application must be received by the Navy 150 days from the
Phase I award start date. Your Phase II Proposal must be submitted within
180 days of the Phase I award start date. Any Fast Track applications or
proposals not meeting these dates may be declined. All Fast Track
applications and required information must be sent to the Navy SBIR Program
Manager at the address listed above, to the designated Contracting
Officer's Technical Monitor (the Technical Point of Contact (TPOC)) for the
contract, and the appropriate Navy Activity SBIR Program Manager listed in
Table 1 of this Introduction. The information required by the Navy, is the
same as the information required under the DoD Fast Track described in the
front part of this solicitation. PHASE II PROPOSAL SUBMISSION: Phase II is the demonstration of the technology that was found feasible in
Phase I. Only those Phase I awardees which achieved success in Phase I, as
determined by the Navy Activity point of contact (POC) measuring the
results achieved against the criteria contained in section 4.3, will be
invited to submit a Phase II proposal by that Activity's proper point of
contact, listed in Table 1. During or at the end of the Phase I effort
awardees will be notified to participate for evaluation of their proposal
for a Phase II award. The invitation will be based on the success to
which the company has accomplished for the particular topic as evaluated by
the monitoring activity/command. If you have been invited to submit a
Phase II proposal to the Navy, obtain a copy of the Phase II instructions
from the Navy SBIR website or request the instructions from the Navy
Activity POC listed in Table 1. The Navy will also offer a "Fast Track"
into Phase II to those companies that successfully obtain third party cash
partnership funds ("Fast Track" is described in Section 4.5 of the program
solicitation). The Navy typically provides a cost plus fixed fee contract
or an Other Transition Agreement (OTA) as a Phase II award. The type of
award is at the discretion of the contracting officer. Upon receiving an invitation, submission of a Phase I