county of alameda - ACGOV.org

COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900788
SPECIFICATIONS, TERMS & CONDITIONS
for
ELECTRIC VEHICLE - NISSAN LEAF JOINT PURCHASE INVOLVING
THE FOLLOWING CALIFORNIA AGENCIES:
CITY OF CONCORD
CITY OF FREMONT
CITY OF OAKLAND
CITY OF PLEASANTON
CITY/COUNTY OF SAN FRANCISCO
CITY OF SAN JOSE
COUNTY OF ALAMEDA
COUNTY OF SONOMA NETWORKING/BIDDERS CONFERENCES
at
|10:00 a.m. |2:00 p.m. |
|on |on |
|December 8, 2010 |December 9, 2010 |
|at |at |
|General Services Agency |Dublin Public Library |
|1401 Lakeside Drive |200 Civic Plaza |
|Room 1107, 11th Floor |The Program Room |
|Oakland, CA 94612 |Dublin, CA 94568 | For complete information regarding this project see RFQ posted at
http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunitie
s.jsp or contact the person listed below. Thank you for your interest!
Contact Person: Evelyn Benzon, Contracts Specialist
Phone Number: (510) 208-9622
E-mail Address: evelyn.benzon@acgov.org
RESPONSE DUE
by
2:00 p.m.
on
January 14, 2011
at
Alameda County, GSA-Purchasing
1401 Lakeside Drive, Suite 907
Oakland, CA 94612
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900788
SPECIFICATIONS, TERMS & CONDITIONS
for
ELECTRIC VEHICLE - 2011 NISSAN LEAF TABLE OF CONTENTS
Page 1 of 2
Page
I. ACRONYM AND TERM GLOSSARY 4
II. STATEMENT OF WORK
A. Intent 5
B. Scope 6
C. Vendor Qualifications 6
D. Specific Requirements 6
E. Bidding Requirements 10
F. Participating Agency's Requirements 11
G. Debarment / Suspension 12
H. General Environmental Requirements 13
I. Warranties and Guarantees 13
III. INSTRUCTIONS TO BIDDERS
J. County Contacts 14
K. Calendar of Events 14
L. Networking / Bidders Conferences 15
M. Submittal of Bids 16
N. Response Format 17
O. Notice of Award 18
P. Bid Protest / Appeals Process 18
IV. TERMS AND CONDITIONS
Q. Term / Termination / Renewal 19
R. Brand Names and Approved Equivalents 20
S. Quantities 20
T. Pricing 20
U. Award 21
V. Method of Ordering 22
W. Invoicing 22
X. County of Alameda Provisions 23
Y. Account Manager/Support Staff 24
Z. General Requirements 24
COUNTY OF ALAMEDA
REQUEST FOR QUOTATION No. 900788
SPECIFICATIONS, TERMS & CONDITIONS
for
ELECTRIC VEHICLE - 2011 NISSAN LEAF TABLE OF CONTENTS
Page 2 of 2
ATTACHMENTS
Exhibit A - Acknowledgement
Exhibit B - Bid Form
Exhibit B1 - Bid Form
Exhibit C - Insurance Requirements
Exhibit D1 - Current References
Exhibit D2 - Former References
Exhibit E - [Intentionally Omitted]
Exhibit F - [Intentionally Omitted]
Exhibit G - [Intentionally Omitted]
Exhibit H - First Source Agreement
Exhibit I - Exceptions, Clarifications, Amendments
Exhibit J - Standard Services Agreement Template
Exhibit K - Environmental Certification
Exhibit L - RFQ Vendor Bid List
Exhibit M - Response/Content Submittal; Completeness Check List
Exhibit N - Debarment and Suspension Certification
The following Exhibits are the individual terms and conditions
for each of the participating agencies. Please read through
these, complete any required documents and submit them with your
bid.
Exhibit O - City of Concord - General and Work Conditions for
Vendors and Contractors
Exhibit P - City of Fremont - Terms and Conditions
Exhibit Q - City of Pleasanton - Agreement for Goods/Services
Exhibit R - City and County of San Francisco - Bid Contract
Conditions, General Conditions and
Special Conditions
Exhibit S - City of San Jose - Bid Certification, Purchase Order
Terms and Conditions.
Exhibit T - County of Sonoma - Standard Terms and Conditions for
Purchase Order and Blanket Purchase Orders
I. ACRONYM AND TERM GLOSSARY
Unless otherwise noted, the terms below may be upper or lower case.
Acronyms will always be uppercase.
|AABS |Advanced Air Bag System |
|AHR |Active Head Restraints |
|Bid |Shall mean the bidders'/contractors' response to this |
| |Request |
|Bidder |Shall mean the specific person or entity responding to |
| |this RFQ |
|Board |Shall refer to the County of Alameda Board of Supervisors|
|Contractor |When capitalized, shall refer to selected bidder that is |
| |awarded a contract |
|BA |Brake Assist |
|County |When capitalized, shall refer to the County of Alameda |
|DMV |Department of Motor Vehicles |
|Environmentally |Products manufactured in a manner such that the impact on|
|Preferable Products|the environment is minimized throughout the entire |
| |lifecycle of the product by implementing sustainable |
| |practices during material sourcing, manufacturing, |
| |transportation, and by providing products that can be |
| |used and disposed of in an environmentally sound manner |
|EBD |Electronic Brake force Distribution |
|ELR |Emergency Locking Retractor |
|EPA |United States Environmental Protection Agency |
|EVSE |Electric Vehicle Supply Equipment |
|Federal |Refers to United States Federal Government, its |
| |departments and/or agencies |
|F.O.B. |Shall mean without charge for delivery to destination and|
| |placing on board a carrier at a specified point (Free On |
| |Board) |
|Labor Code |Refers to California Labor Code |
|LATCH |Lower Anchors and Tethers for Children |
|MSDS |As used herein shall refers to Material Safety Data |
| |Sheets |
|MVD |Motor Vehicle Division |
|OSHA |Refers to California Occupational Safety and Health |
| |Administrations |
|Participating |Refers to City of Concord, City of Fremont, City of |
|Agencies |Oakland, City of Pleasanton, City/County of San |
| |Francisco, City of San Jose, County of Alameda and County|
| |of Sonoma |
|PBTs |Persistent, Bioaccumulative Toxins including compounds |
| |such as dioxins, polychlorinated biphenyls, and mercury |
| |as defined by the United States Environmental Protection |
| |Agency and listed on the EPA's website at |
| |www.epa.gov/opptintr/pbt/ |
|PO |Shall refer to Purchase Order(s) |
|Quotation |Shall mean bidder's response to this RFQ |
|Request for |Shall mean this document, which is the County of |
|Quotation |Alameda's request for contractors'/bidders' proposal to |
| |provide the goods and/or services being solicited herein;|
| |also referred herein as RFQ |
|Response |Shall refer to bidder's proposal or quotation s