AF03-001 - Osd.mil

Air Force
Instructions
The Air Force Research Laboratory, Wright-Patterson Air Force Base, Ohio,
is responsible for the implementation and management of the Air Force SBIR
Program. The Air Force Program Manager is Mr. Steve Guilfoos, 1-800-222-
0336. For general inquires or problems with the electronic submission,
contact the DoD Help Desk at 1-866-724-7457 (1-866-SBIRHLP) (8am to 5pm
EST). For technical questions about the topic during the pre-solicitation
period (1 Oct through 1 Dec), contact the Topic Authors listed for each
topic on the website. For information on obtaining answers to your
technical questions during the formal solicitation period (2 Dec through 15
Jan), go to http://www.acq.osd.mil/sadbu/sbir/solicitations/sitis.htm. The Air Force SBIR Program is a mission-oriented program that integrates
the needs and requirements of the Air Force through R&D topics that have
military and commercial potential. Information can be found at the
following website: http://www.afrl.af.mil/sbir/index.htm. PHASE I PROPOSAL SUBMISSION: Read the DoD front section of this solicitation for detailed instructions
on proposal format and program requirements. When you prepare your
proposal, keep in mind that Phase I should address the feasibility of a
solution to the topic. For the Air Force, the contract period of
performance for Phase I shall be nine (9) months, and the award shall not
exceed $100,000. We will accept only one cost proposal per topic proposal
and it must address the entire nine-month contract period of performance. The Phase I award winners must accomplish their primary research during the
first six months of the contract. This primary research effort alone, is
used to determine whether the Air Force will request a Phase II proposal.
We anticipate no more than 80% of the total cost should be expended within
the first six months. After the first six months, additional related
research should further the Phase I effort and put the small business in a
better position to start Phase II, if awarded. The last three months of
the nine-month Phase I contract will provide project continuity for all
Phase II award winners so no modification to the Phase I contract should be
necessary. Phase I proposals have a 25 page-limit (excluding Company
Commercialization Report). The Air Force will evaluate and select Phase I
proposals using scientific review criteria based upon technical merit and
other criteria as discussed in this solicitation document. | |
|NEW REQUIREMENT: ALL PROPOSAL SUBMISSIONS TO THE AIR FORCE PROGRAM MUST |
|BE SUBMITTED ELECTRONICALLY. | It is mandatory that the complete proposal submission -- DoD Proposal Cover
Sheet, entire Technical Proposal with any appendices, Cost Proposal, and
the Company Commercialization Report -- be submitted electronically through
the DoD SBIR website at http://www.dodsbir.net/submission. Each of these
documents is to be submitted separately through the website. Your complete
proposal must be submitted via the submissions site on or before the
5:00pm EST, 15 January 2003 deadline. A hardcopy will not be required.
Signatures are not required at proposal submission when you submit your
proposal over the Internet. If you have any questions or problems with
electronic submission, contact the DoD SBIR Help Desk at 1-866-724-7457
(8am to 5pm EST). Acceptable Format for On-Line Submission: All technical proposal files
must be in Portable Document Format (PDF) for evaluation purposes. The
Technical Proposal should include all graphics and attachments but should
not include the Cover Sheet or Company Commercialization Report (as these
items are completed separately). Cost Proposal information should be
provided by completing the on-line Cost Proposal form and including the
itemized listing (a-h) specified in the Cost Proposal section later in
these instructions. This itemized listing should be placed as the last
page(s) of the Technical Proposal Upload. (Note: Only one file can be
uploaded to the DoD Submission Site. Ensure that this single file includes
your complete Technical Proposal and the additional cost proposal
information.) Technical Proposals should conform to the limitations on margins and number
of pages specified in the front section of this DoD solicitation. However,
your cost proposal will only count as one page and your Cover Sheet will
only count as two, no matter how they print out after being converted.
Most proposals will be printed out on black and white printers so make sure
all graphics are distinguishable in black and white. It is strongly
encouraged that you perform a virus check on each submission to avoid
complications or delays in submitting your Technical Proposal. To verify
that your proposal has been received, click on the "Check Upload" icon to
view your proposal. Typically, your proposal will be uploaded within the
hour. However, if your proposal does not appear after an hour, please
contact the DoD Help Desk. | |
|The Air Force recommends that you complete your submission early, as |
|computer traffic gets heavy near the solicitation closing and slows down |
|the system. Do not wait until the last minute. The Air Force will not be|
|responsible for proposals being denied due to servers being "down" or |
|inaccessible. Please assure that your e-mail address listed in your |
|proposal is current and accurate. By the end of January, you will |
|receive an e-mail serving as our acknowledgement that we have received |
|your proposal. The Air Force cannot be responsible for notifying companies|
|that change their mailing address, their e-mail address, or company |
|official after proposal submission. | KEY PERSONNEL: Identify key personnel who will be involved in this project, including
information on directly related education and experience. A resume of the
principle investigator, including a list of publications, if any, must be
included. Resumes of proposed consultants, if any, are also useful.
Consultant resumes may be abbreviated. Please identify any foreign
nationals you expect to be involved in this project, as a direct employee,
subcontractor, or consultant. Please provide resumes, country of origin and
an explanation of the individual's involvement. COST PROPOSAL:
The cost proposal must be at a level of detail that would enable Air Force
personnel to determine the purpose, necessity and reasonability of each
cost element. Provide sufficient information on how funds will be used if
the contract is awarded. Include any additional cost proposal information
at the end of your technical proposal. The additional cost proposal
information will not count against the 25 page limit. a. Special Tooling and Test Equipment and Material: The inclusion of
equipment and materials will be carefully reviewed relative to need and
appropriateness of the work proposed. The purchase of special tooling and
test equipment must, in the opinion of the Contracting Officer, be
advantageous to the government and relate directly to the specific effort.
They may include such items as innovative instrumentation and / or
automatic test equipment. b. Direct Cost Materials: Justify costs for materials, parts, and
supplies with an itemized list containing types, quantities, price and
where appropriate, purposes. c. Other Direct Costs: This category of costs includes specialized
services such as machining or milling, special testing or analysis, costs
incurred in obtaining temporary use of specialized equipment. Proposals,
which include leased hardware, must provide an adequate lease vs. purchase
justification or rational. d. Direct Labor: Identify key personnel by name if possible or by
labor category if specific names are not available. The number of hours,
labor overhead and / or fringe benefits and actual hourly rates for each
individual are also necessary. e. Travel: Travel costs must relate to the needs of the project.
Break out travel cost by trip, with the number of travelers, airfare, per
diem, lodging, etc. The number of trips required, as well as the
destination and purpose of each trip. Recommend budgeting at least one (1)
trip to the Air Force location managing the contract. f. Cost Sharing: Cost sharing is permitted. However, cost sharing is
not required, nor will it be an evaluation factor in the consideration of a
proposal. Please note that cost share contracts do not allow fees. g. Subcontracts: Involvement of university or other consultants in
the planning and / or research stages of the project may be appropriate. If
the offeror intends such involvement, described in detail and include
information in the cost proposal. The proposed total of all consultant
fees, facility leases or usage fees and other subcontract or purchase
agreements may not exceed 50% of the total contract price or cost, unless
otherwise approved in writing by the contracting officer. (NOTE): The Small Business Administration has issued the following
guidance:
" Agencies participating in the SBIR Program will not issue SBIR
contracts to small business firms that include provisions for
subcontracting an