2.2 Contract Performance - State of Michigan

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STATE OF MICHIGAN
Department of Management and Budget
Acquisition Services


Invitation to Bid #071I6200036
Refurbished Open Space Office Furniture, Lateral Files,
Design and Installation Services


Buyer Name: Laura Gyorkos
Telephone Number: (517) 373-1455
E-Mail Address: gyorkosl@michigan.gov


Estimated Timeline:


|11/4/05 |Release RFP on website and mail |
| |notification to list of vendors |
|11/21/2005 |Vendor Questions Due |
|11/28/05 |State answers issued as addendum |
|12/9/05 |Vendor Questions Due |
|12/16/05 |State answers issued as addendum |
|1/4/06 |Bids Due |
|3/7/06 |Submit Recommendation to Ad Board |
|3/14/06 |Finance and Claims |
|3/21/06 |Ad Board Meeting |
|4/1/06 |Effective date of signed Contract |


BIDDER Checklist for Vendor Proposal Contents and Responsiveness


This checklist is provided as a convenience for your proposal preparation.
If you have any questions concerning these requirements please contact the
Buyer for this particular ITB listed on the front page of this document.
Bidders shall provide a response for each of the following sections:



o PRODUCT QUALITY (see Article 1.1)
1. Specifications
2. Quality Assurance Program
3. Warranty Service
4. Recycling/Environmental Awareness


o SERVICE CAPABILITIES (see Article 1.2)

1. Customer Service/Ordering
2. Dealership Support
3. Design Services
4. Installation Services
5. Premium Services
6. Reporting
7. Special Programs
8. Project Coordination
9. Refurbished Product
10. E-Commerce Capabilities
11. Product/Color/Fabric Information
12. E-Catalog/Brochures
13. Order/Invoice/Reconciliation
14. Security
15. Design Programs
16. Storage
17. Cleaning Services
18. Re-fabric/Re-Laminate Services
19. Painting Services

o DELIVERY CAPABILITIES (see Article 1.3)

1. Time Frames
2. Minimum Order
3. F.O.B. Point
4. Packaging/Assembly/Labeling/Palletizing
5. Delivery/Storage
6. Delays and/or Late Shipments/Deliveries


o PROJECT PRICE (see Article 1.4)




1. Quick Payment Terms
2. Price Term


o APPENDIX C - Pricing Sheets



1. Refurbished Open Space Office Furniture - Bid by
Category
2. Refurbished Open Space Office Furniture - Single
Award Discount
3. Refurbished Open Space Office Furniture Item Listing for
Workstation Cluster
4. Refurbished Open Space Office Furniture Design Services
Information Sheet
5. Refurbished Open Space Office Furniture Installation Services
Information Sheet
6. Time Studies
7. Design Calculation Sheet
8. Installation Calculation Sheet
9. Refurbish Services Sheet
10. Refurbished Lateral File Pricing Sheet
11. Refurbished Lateral File Cabinets Item Listing (2
pages)
12. Additional Information Sheet (2 pages)



o Article 2 - Terms and Conditions. Acknowledgment and/or concurrence
with each term and condition listed in Article 2 of the RFP/ITB
document, has been provided within your proposal, with any comments or
issues clearly identified.


o Article 3 - Certifications and Representations. Complete all items
contained in Article 3, initialing each paragraph requiring an
initialed response, acknowledging each certification & representation,
and providing all required information.


o COMPANY INFORMATION/CAPABILITIES (See Article 4.301)


o PRIOR EXPERIENCE (See Article 4.302)

o STAFFING (See Article 4.303)

( Statement that a Certificate of Insurance will be provided as a
condition of award has been included (referenced in Section 2.180).

o A Letter of Submittal (285 Document) and a copy of the Certifications
and Representations (Article 3) have been signed by an individual
authorized to legally bind your company and the original signature
copy has been submitted.


o Proposal was submitted to the appropriate location on time per the
schedule of the RFP, with one signed original, the appropriate number
of additional copies, and the instructed number of copies of the
electronic version, on 3.5-inch disks or CD copies of all documents
were submitted.









TABLE OF CONTENTS

Refurbished Open Space Office Furniture, Lateral Files, Design and
Installation Services


ARTICLE 1 - STATEMENT OF WORK (SOW) 10
1.0 Introduction 10
1.001 DEFINING DOCUMENT 10
1.002 PROJECT TITLE AND DESCRIPTION 10
1.003 PROJECT CONTROL 10
1.004 COMMENCEMENT OF WORK 10
1.1 Product Quality 10
1.101 SPECIFICATIONS 10
1.102 RESERVED 11
1.103 QUALITY ASSURANCE PROGRAM 11
1.104 WARRANTY 11
1.105 RECYCLING/ENVIRONMENTAL AWARENESS 12
1.106 RESERVED 12
1.2 Service Capabilities 12
1.201 CUSTOMER SERVICE/ORDERING 12
1.202 DEALERSHIP SUPPORT 13
1.203 DESIGN SERVICES 14
1.204 INSTALLATION SERVICES 14
1.205 PREMIUM SERVICES 15
1.206 RESERVED 15
1.207 REPORTING 15
1.208 SPECIAL PROGRAMS 15
1.209 PROJECT COORDINATION 15
1.211 REFURBISHED PRODUCT 16
1.212 RESERVED 16
1.213 RESERVED 16
1.214 E-COMMERCE CAPABILITIES 16
1.215 PRODUCT/COLOR /FABRIC INFORMATION 16
1.214 RESERVED 17
1.217 E-CATALOG/BROCHURES 17
1.218 ORDER/INVOICE/RECONCILIATION 17
1.219 SECURITY 18
1.3 Delivery Capabilities 19
1.301 TIME FRAMES 19
1.302 MINIMUM ORDER 21
1.304 PACKAGING/ASSEMBLY/LABELING/PALLETIZING 21
1.305 DELIVERY/SHORT TERM STORAGE 23
1.4 Project Price 24
1.401 PROPOSAL PRICING--FURNITURE 24
1.407 QUICK PAYMENT TERMS 29
1.408 PRICE TERM 29
ARTICLE 2 - GENERAL TERMS AND CONDITIONS 30
2.0 Introduction 30
2.001 GENERAL PURPOSE 30
2.002 ISSUING OFFICE AND CONTRACT ADMINISTRATOR 30
2.003 NOTICE 31
2.004 CONTRACT TERM 31
2.005 GOVERNING LAW 31
2.006 APPLICABLE STATUTES 31
2.007 RELATIONSHIP OF THE PARTIES 32
2.008 HEADINGS 32
2.009 MERGER 32
2.010 SEVERABILITY 32
2.011 SURVIVORSHIP 32
2.012 NO WAIVER OF DEFAULT 33
2.013 PURCHASE ORDERS 33
2.1 Vendor/Contractor Obligations 33
2.101 ACCOUNTING RECORDS 33
2.102 NOTIFICATION OF OWNERSHIP 33
2.103 SOFTWARE COMPLIANCE 33
2.104 RESERVED 34
2.105 RESERVED 34
2.106 PREVAILING WAGE 34
2.107 PAYROLL AND BASIC RECORDS 34
2.108 COMPETITION IN SUBCONTRACTING 35
2.109 CALL CENTER DISCLOSURE 35
2.2 Contract Performance 35
2.201 TIME IS OF THE ESSENCE 35
2.202 CONTRACT PAYMENT SCHEDULE 35
2.203 RESERVED 36
2.204 RESERVED 36
2.205 ELECTRONIC PAYMENT AVAILABILITY 36
2.206 RESERVED 36
2.3 Contract Rights and Obligations 36
2.301 INCURRING COSTS 36
2.302 CONTRACTOR RESPONSIBILITIES 36
2.303 ASSIGNMENT AND DELEGATION 36
2.304 TAXES 37
2.305 INDEMNIFICATION 37
2.306 LIMITATION OF LIABILITY 40
2.307 CONTRACT DISTRIBUTION 40
2.308 FORM, FUNCTION, AND UTILITY 40
2.309 ASSIGNMENT OF ANTITRUST CAUSE OF ACTION 40
2.310 PURCHASING FROM OTHER STATE AGENCIES 40
2.311 TRANSITION ASSISTANCE 40
2.312 RESERVED 41
2.313 RESERVED 41
2.314 WEBSITE INCORPORATION 41
2.4 Contract Review and Evaluation 41
2.401 RESERVED 41
2.402 PERFORMANCE REVIEWS 41
2.403 AUDIT OF CONTRACT COMPLIANCE/ Records and Inspections
41
2.5 Quality and Warranties 42
2.501 PROHIBITED PRODUCTS 42
2.502 QUALITY ASSURANCE 43
2.503 INSPECTION 43
2.504 GENERAL WARRANTIES (GOODS) 43
2.505 CONTRACTOR WARRANTI